Grants Accounting Assistant Auditor

Essential functions, as defined under the Americans with Disabilities Act, include the responsibilities, knowledge, skills, and other characteristics listed below. This list of responsibilities is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Summary

Under general supervision, the Assistant Auditor performs professional financial and accounting analysis of all County accounts and funds in accordance with Federal, State, and Local Government laws and policies, Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) Statements and County policies and procedures. The Assistant Auditor collects, analyzes, researches, documents, interprets, audits and reports on county-wide financial data. The work involves treating a variety of problems, questions, or situations in conformance with established criteria. The work product affects the design, or operation of the County’s financial and accounting management. This position affects the economic well-being of Hays County.

• Prepares and analyzes complex financial data related to County wide fiscal, accounting, auditing, budgeting, purchasing, grant, projects, receivables, revenue, asset, expense, liabilities, and accounts payable needs.
• Prepares specialized financial reports by preparing periodic internal and external financial documents, supporting schedules, and financial reports in compliance with federal, state, and local reporting compliance, accounting, and auditing.
• Prepares accounting, grant, and project financial reports for the release of grant and project funds.
• Prepares weekly financial reconciliations and reporting by researching, compiling, and monitoring expenditures and revenues for departments and distributes financial analysis reports to departments and outside agencies when needed.
• Prepares, processes, reconciles, and maintains County wide general ledger financial transactions and general ledger journal entries.
• Maintains grant and project financial files and information to accurately report financial information to granting agencies including filing of monthly, quarterly, and annual invoices and reports, budget amendments, and close-out reports.
• Analyzes and reviews expenditures to ensure appropriate expenditure are allowed and audits proper coding to general ledger accounts.
• Processes, reconciles, maintains, and monitors County wide financial accounts, files, and reports for accounting general ledger, financial reporting, and revenue billings and reporting.
• Responsible for tracking financial data for projects and accounts receivable to ensure proper accounting, billing, and compliance financial reporting.
• Responsible for tracking financial data for grants and projects to ensure compliance with contracts.
• Prepares financial summary statements on a periodic basis concerning grant funded financial status, conformance to budget and contract obligations.
• Serves as financial liaison officer to ensure fulfillment of obligations by contractors.
• Maintains grant and project accounts in county accounting and billing financial system.
• Prepares financial summaries on a periodic basis for general ledger accounts and sub ledger accounts. Performs general ledger reconciliations, and balances source data from County departments to verify financial data and transactions are proper and are recorded properly in the County wide general ledger and financial statements.
• Verifies accounts and resolves account discrepancies by reconciling statements and transactions and investigating accounting source documents. Makes recommendations from the analysis of accounts.
• Recommends appropriate accounting and ledger revisions to the County Auditor/First Assistant County Auditor/Accounting Manager.
• Provides financial data for internal, external, state and federal audits.
• Assists in developing and implementing the general County wide accounting system and procedures.
• Assists in the reconciliation and maintaining of year-to-date financial reports and files which include fund accounts, checking accounts, and vendor and distribution accounts.
• Assists outside auditors during the audit process by providing assistance, files and financial reports as required.
• Assists the County Auditor/First Assistant County Auditor/Accounting Manager with the preparation of the Comprehensive Annual Financial Report and assists in the compilation and preparation of data relating to the Single Audit Act.
• Assists the Accounting Manager, First Assistant County Auditor, County Auditor as needed by providing information, reports and records as requested.
• Prepares County wide journal entries and enters journal entry information, including internal transfers between County accounts and adjustments, into the County’s financial accounting system.
• Posts daily financial data from all areas and ensures daily entries balance in the County’s financial system.
• Attends job site visits, attends meetings and public hearings for grants and related projects, as necessary.
• Balances department source data to financial reports for verification of financial data.
• Works with County departments to reconcile account-balancing problems.
• Assures the services delivered meet quality and timeliness standards.
• Takes a Countywide perspective in the development of new or the modification of existing County wide financial policies and procedures.
• Consults with and advises County department heads, officials, supervisors and employees regarding accounting matters.
• Communicates all changes and account activities to County Auditor/First Assistant County Auditor/Accounting Manager and/or additional elected officials, department heads and employees as necessary.
• Responds to telephone inquiries from individuals with questions about general ledger, revenue, expenditures, and County finances.
• Provides training to County personnel for accounting procedures as required.
  
  

Performs other duties as assigned

• Requires Bachelor’s degree in Accounting, Finance, Business Administration or closely related area.
• Requires one year experience in public accounting, accounting/auditing, or fund governmental accounting.
• Master’s degree in Accounting or Finance, Certified Public Accountant (CPA), Certified Public Finance Officer (CPFO), Certified Government Financial Manager (CGFM) or other approved Certification may substitute for two years of experience.
• Certified Public Accountant (CPA), Certified Public Finance Officer (CPFO), or Certified Government Financial Manager (CGFM) desired.
• Ability to maintain continuing education requirements for the State of Texas.