Media Billing Associate

Havas Media Network North America, the Media Experience agency, is looking for an Associate to join the Client Billing Team, part of our global community of 10,000 team members who are focused on using Meaningful Media to make a meaningful difference to brands, businesses, and people.

The Media Billing Associate facilitates, manages, and stewards all components of the media financial life cycle. The role acts as liaison to all disciplines that touch the clients for which they are responsible, ensuring timely approvals, client invoicing, and media reconciliation. Additionally, this position would allow for exposure to overall Brand Team budget management, outside of the billing process.

A DAY IN THE LIFE MIGHT LOOK LIKE:

15% - Facilitate, track, and report on client authorizations

40% - Manage and report on client authorizations against purchased

25% - Manage and track client invoicing

10% - Client communication

5% - Support audit needs

• Work with Brand Team to identify media activity to be billed, from planned budgets to original buys to final reconciliation
• Understand the media flowchart
• Use Mediaocean systems to pull and review relevant reports (financial summaries, client activity reports, insertion order summaries, estimate log reports) to identify that all media activity is accounted for; follow up with activation where necessary
• Establish and reinforce timelines related to billing and media reconciliation
• Generate a soft/draft bill to provide to the Brand Account Group for their approval
• Clarify any discrepancies with Brand Team and or Media Buyers
• Prepare client billing packet, including cover memo, and any supporting documents that are required by the client
• Provide the final billing packet to the client
• Facilitate communication between activation and the billing team to ensure timely reconciliation in compliance with Horizon policies and contractual obligations
• Work closely with the client's finance team to deliver accrual requirements
• Report on the status of the estimate and reconciliation billing (where applicable)
• Support audit needs
• Would be POC for client(s) for all items mentioned above

WHAT YOU’LL NEED/SKILLS:

• Strong analytical and project management skills
• Advanced proficiency in Excel
• Ability to clearly explain financial concepts
• QuickBooks experience preferred
• Previous knowledge of a standard media billing process and the media industry is preferred

WHO YOU ARE:

• Resourceful
• Proactive
• Capable of working independently
• Entrepreneurial
• Strong business work ethic
• Strong communication skills, both written and verbal
• Highly organized and detail-oriented
• Fast learner
• Team player

ABOUT HAVAS MEDIA NETWORK NORTH AMERICA:

Havas Media Network North America is the Media Experience agency. We deliver this brand promise through our proprietary Mx System, where meaningful media helps build more meaningful brands. Our focus is on understanding the most Meaningful Media – the media channels, moments, and brands that really move consumers to action. The media that is trusted, engaging, and influential will have the best chance of helping an advertiser reach an engaged audience.

Our global mission to make a meaningful difference starts at home—because we can’t grow if our people can’t grow. It’s this simple but oftentimes overlooked insight that guides everything we do, from the decisions and investments made in our work for clients to the inclusive programs across agencies that prioritize our people’s needs and the needs of our community. Our Values are the basis of our decision-making at Havas—from the clients we seek to the talent we attract, to what we reward and recognize in our staff, to how we reinforce these values of Taking the Lead Having a Voice, and Showing We Care on a daily basis.