Invoice Specialist (Administrative support)

Operations Manager 3

Plano, TX(Fully Onsite)

12 months

KEY RESPONSIBILITIES/REQUIREMENTS:

Responsibilities and Duties:

• Validate and manage invoice process - Enter invoices and data accurately into the system, obtain proof of performance from vendors, and work closely with finance and A/P on payments
• Conduct research/investigate any invoice issues that may arise and take the appropriate action to get them resolved
• Work with Marketing leads to submit program approval requests through the company’s portal and track status
• Proofread contracts and documents for accuracy
• Work with leadership to get contracts executed, upload final copies of contracts in the system, and maintain records
• Work cross-functionally with the procurement department to finalize vendors for marketing programs
• Create vendor purchase orders in the BQMS system
• Request inventory using the NERP system and work cross-functionally with the supply chain and demand fulfillment department to ensure they are shipped timely
• Gather inventory forecasts for mobile devices and accessories for programs during launches, and enter that data accurately into the GSCM system
• Prepare PowerPoint slides, word documents and enter data on Excel templates, as needed
• Complete ad hoc requests as needed

Background/Experience Required:

• Bachelor’s degree required
• Minimum of one to two years of experience working in an administrative support role performing similar tasks
• Must demonstrate strong oral and written communications skills, as well as the ability to work cross-functionally with internal departments and external vendors
• Problem-solving skills are required
• Must demonstrate attention to detail and be able to proofread documents for accuracy as well as the ability to multi-task and stay organized while working in a fast-paced environment
• Ability to work cross functionally with both internal departments and external vendors
• Proficiency in MS Office is required

Top skills:

• Financial Acumen, Attention to details & Problem Solving