Invoice Clerk

Job Description:

• Validate and manage invoice process - Enter invoices and data accurately into the system, obtain proof of performance from vendors, and work closely with finance and A/P on payments

• Conduct research/investigate any invoice issues that may arise and take the appropriate action to get them resolved

• Work with Marketing leads to submit program approval requests through the company’s portal and track status

• Proofread contracts and documents for accuracy

• Work with leadership to get contracts executed, upload final copies of contracts in the system, and maintain records

• Work cross-functionally with the procurement department to finalize vendors for marketing programs

• Create vendor purchase orders in the BQMS system

• Request inventory using the NERP system and work cross-functionally with the supply chain and demand fulfillment department to ensure they are shipped timely

• Gather inventory forecasts for mobile devices and accessories for programs during launches, and enter that data accurately into the GSCM system

• Prepare PowerPoint slides, word documents and enter data on Excel templates, as needed

• Complete ad hoc requests as needed

Background/Experience Required:

• Bachelor’s degree required

• Minimum of one to two years of experience working in an administrative support role performing similar tasks

• Must demonstrate strong oral and written communications skills, as well as the ability to work cross-functionally with internal departments and external vendors

• Problem-solving skills are required

• Must demonstrate attention to detail and be able to proofread documents for accuracy as well as the ability to multi-task and stay organized while working in a fast-paced environment

• Ability to work cross functionally with both internal departments and external vendors

• Proficiency in MS Office is required