Accounts Payable Specialist

Job Description

Summary: The main function of an accounts payable/billing clerk is to compile data, compute fees and charges and prepare invoices for billing purposes. A typical accounts payable, billing clerk is responsible for computing company charges, itemizing statements or invoices and computing payroll.

Job Responsibilities:

- Balance and reconcile batch control totals with source documents or computer listings in order to locate errors, encode correct amounts, or prepare correction records.

- Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered.

- Reconcile and post receipts for cash received by various departments.

- Perform bookkeeping work, including posting data and keeping other records concerning costs and shipments.

- Compute payroll and retirement amounts, applying knowledge of payroll deductions, actuarial tables, disability factors, and survivor allowances.

- Maintain ledgers and registers, posting charges and refunds to individual funds, and computing and verifying balances.

Skills:

- Verbal and written communication skills, attention to detail, and critical thinking.

- Ability to work independently and manage one’s time.

- Ability to apply accounting and mathematical principles to work as needed.

- Knowledge of federal, state, and company policies, procedures and regulations as related to accounting.

- Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint, and any other related accounting software.

Education/Experience:

- High school diploma or GED required. Associate's degree in accounting or related financial discipline preferred.

- 5-7 years financial and/or accounting experience required.

Reason/motivation for request:

- Backfill

Why Client? “Whether it be ground-breaking products, best in class solutions or a lifelong career, you can build what matters to you at Client. With 150 locations in countries around the world, what you create at Client travels and helps people around the world. You can collaborate with the best minds in the industry, complete meaningful work and continuously grow and develop through our various opportunities. Here, you can do the work that matters.”

Why this Role?

- In this position, you’ll play a key role in keeping our financial operations running smoothly. You’ll process and verify invoices, ensure materials or services have been received, and accurately enter information into the ERP system. You’ll also support our suppliers by answering questions and reconciling account balances. Your work directly supports timely payments and helps maintain strong supplier relationships. This role is essential to ensuring uninterrupted delivery of the goods and services that keep our business moving.

Typical task breakdown:

- Invoice Processing & Accounts Payable Support

Manage end-to-end to end invoice processing, including verifying receipt of goods or services, entering invoices into the ERP system, and confirming accuracy of quantities and dollar amounts. Respond to supplier inquiries and reconcile account balances to supplier statements. Prepare payment runs—including check, ACH, and wire transactions—to ensure suppliers are paid according to agreed terms and business operations continue without interruption.

- Monthly Accounting Activities

Support the accounting team by preparing select journal entries, performing reconciliations, and assisting with monthly close activities.

- Record Maintenance

Maintain complete and accurate financial records by filing, organizing, and safeguarding accounting documents.

- Office & Mail Coordination

Coordinate incoming and outgoing mail and provide general office support as needed.

- Cross Functional Collaboration

Independently manage daily work while collaborating with internal partners, including the accounting team, supply chain, and immediate supervisor. Primary stakeholders are internal customers.

- Compliance & Internal Controls

Follow all internal control policies and procedures to help reduce financial risk and ensure compliance with company standards.

Interaction with team:

- This role is an individual contributor position, but you’ll collaborate with team members daily. You’ll work closely with the accounting team, supply chain partners, and your immediate supervisor to ensure smooth financial operations and clear communication across functions.

Team Structure

- See above

Work environment:

- Office environment; business casual attire

Education & Experience Required:

- Years of experience: 5-7 years of Accounts Payable experience required.

- Degree requirement: High school diploma or GED required; an Associate's degree in Accounting or a related financial field is preferred.

- Do you accept internships as job experience:

- Are there past or additional job titles or roles that would provide comparable background to this role: Yes

Technical Skills

(Required)

- Solid understanding of basic accounting principles

- Proficiency in Microsoft Office, including Excel, Outlook, and Adobe tools

- Strong data entry accuracy and speed

(Desired)

- Experience with QAD/MFGPro ERP system

Soft Skills

(Required)

- Exceptional attention to detail

- Strong written and verbal communication skills

- Effective problem-solving abilities

(Desired)

- Solid time-management skills

Disqualifiers/Red Flags:

- Insufficient Accounts Payable Experience

Candidates who do not meet the minimum requirement of 5-7 years of Accounts Payable experience or cannot demonstrate hands-on AP processing (invoice entry, 3way match, payment preparation, supplier reconciliation, etc.). on AP processing (invoice entry, 3 way match, payment preparation, supplier reconciliation, etc.).

- Inability to Follow Standard Work or Procedures

Difficulty adhering to documented processes, internal controls, or workflow instructions; inconsistent application of steps required for accurate invoice handling, reconciliation, or financial recordkeeping.

Poor Attention to Detail / Accuracy Issues

Frequent errors in data entry, invoice coding, matching of quantities and dollar amounts, or document handling that would cre