Executive Assistant

About Harvest Hill Beverage Company

Harvest Hill Beverage Company is one of the nation’s largest independent branded beverage producers, delivering consistent annual revenue growth, with sales of over $1 billion. The company was formed in June 2014 with the acquisition of Juicy Juice and further expanded with 3 subsequent acquisitions which were consolidated into one company in May 2017. Our portfolio of iconic brands includes SunnyD®, Juicy Juice®, Little HUG®, Daily’s Cocktails®, among many other specialty brands. We manufacture, market, and distribute across multi-channels including Grocery, Mass Merchandisers, Warehouse Clubs, Convenience, Foodservice, and Liquor Distributors.

Harvest Hill was recently acquired by Castillo Hermanos, a family-owned company and a leader in the Central American and Caribbean consumer market. The acquisition incorporates leading, scalable and complementary brands into the Castillo Hermanos beverage portfolio, giving it immediate access to main US retail outlets. The deal also facilitates the distribution of Castillo Hermanos’s brands, meeting nostalgia-driven demand from US Hispanic consumers.

Harvest Hill is headquartered in Stamford, CT with a nationwide network of manufacturing and distribution facilities, employing over 1,000 employees in the United States.

Key Responsibilities

We are seeking a highly skilled and trusted Executive Assistant to support our Chief Executive Officer and Executive Leadership Team. This is a critical role for a proactive professional who thrives in a fast‑paced environment, exercises excellent judgment, and is comfortable operating at the highest levels of the organization, including regular interaction with the Board of Directors.

Executive & Leadership Support

• Provides comprehensive administrative support to the CEO and Executive Leadership Team, including calendar management, travel coordination, expense management, and meeting logistics
• Anticipates executive needs and proactively resolve scheduling conflicts and priorities
• Prepares, reviews, and organizes executive correspondence, presentations, reports, and briefing materials
• Interprets requests, helps implement action, and decide whether executive should be notified of important or emergency matters as needed
• In executives absence, ensures that requests for action or information are relayed to the appropriate party
  
  

Board of Directors Interface

• Serves as a key liaison with the Board of Directors
• Coordinates Board and Committee meetings, including scheduling, travel coordination, materials preparation, agendas, minutes, and follow‑up actions
• Maintains confidentiality and professionalism in all Board‑related communications
  
  

Meeting & Communication Management

• Organize, plan and support meetings, offsites, event planning and leadership events
• Draft executive‑level communications and ensure timely dissemination of information
• Manage sensitive and confidential information with the highest level of discretion
  
  

Operational & Administrative Excellence

• Track key deliverables, deadlines, and action items across the leadership team
• Support governance, compliance, and corporate recordkeeping as needed
• Prepare and edit high-level documents, reports, presentations, and other materials as needed
• Assist with special projects and strategic initiatives as assigned
  
  

Requirements

• High school diploma or equivalent required
• 5 years proven experience supporting multiple senior executives concurrently
• Exceptional organizational, communication, and time‑management skills
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel)
  
  

Preferences

• 3 years of experience supporting C-Suite executives
• Prior experience interfacing with a Board of Directors
• Notary Public certification
• Spanish language proficiency (written and verbal)
• Bachelor’s degree or equivalent experience
  
  

Key Competencies

• Proactive and anticipatory approach; consistently identifies needs and takes initiative before being asked
• Demonstrates strong ownership mentality with a bias toward action and follow‑through
• Sound judgment and ability to independently resolve issues in a fast‑paced executive environment
• Exceptional discretion and integrity when handling confidential information
• Executive presence with confidence interacting with senior leaders and the Board of Directors
• Highly organized with strong attention to detail and accuracy, with prioritization skills
• Adaptable, resourceful, and calm under pressure
• Relationship‑driven with a professional, service‑oriented mindset
• Ability to lead and direct work of others, even without formal authority
  
  

Job Location: This position is full-time, office-based in Stamford, CT (5 days/week).

Applicants must be legally authorized to work in the United States. We are unable to sponsor or assume sponsorship of employment visas at this time.