What are the responsibilities and job description for the Utilities Manager position at Harbor Group Management Company?
Harbor Group Management Company is a multi-billion dollar real estate investment and property management firm. As we continue to grow, we are looking for passionate, goal oriented, creative individuals with an entrepreneurial spirit and great communication skills. Harbor Group is dedicated to outstanding customer service and providing exquisite living experience for our residents.
Job Title: Utilities Manager
Division: Corporate – Multifamily
Supervisor: AVP, Multifamily Operations & Strategy
FLSA Status: Exempt
Location: Dallas, TX
JOB PURPOSE: As a Utilities Manager is responsible for overseeing utility expense and reimbursement programs across the portfolio, ensuring billing accuracy, driving cost efficiency, and contributing to sustainability initiatives. This role plays a key part in analyzing utility consumption trends, supporting compliance efforts, and delivering actionable insights to leadership for operational and sustainability improvements.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Veteran Friendly
This pre-employment application will be given every consideration, but its receipt does not imply that the applicant will be employed. Each question should be answered in a complete and accurate manner as no action can be taken on this application until all questions have been answered.
Harbor Group Management is proudly an Equal Opportunity Employer EOE/M/F/D/V. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.
Job Title: Utilities Manager
Division: Corporate – Multifamily
Supervisor: AVP, Multifamily Operations & Strategy
FLSA Status: Exempt
Location: Dallas, TX
JOB PURPOSE: As a Utilities Manager is responsible for overseeing utility expense and reimbursement programs across the portfolio, ensuring billing accuracy, driving cost efficiency, and contributing to sustainability initiatives. This role plays a key part in analyzing utility consumption trends, supporting compliance efforts, and delivering actionable insights to leadership for operational and sustainability improvements.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Manage the operational aspects of the utility management program, including direct supervision of an analyst(s). Ensure timely and accurate execution of core functions such as data analysis, budgeting, compliance reporting, and vendor coordination.
- Track and report on utility rate changes.
- Investigate anomalies in utility data and coordinate with leadership and third-party vendors for resolution.
- Develop annual and acquisition-related utility budgets; ensure budget variances are explained.
- Prepare and deliver regular utility performance reports to Multifamily Leadership.
- Ensure third-party billing vendors align with lease addendums and internal policy.
- Manage transitions during acquisitions, including utility account setup and vendor onboarding.
- Oversee mandatory energy filings and compliance reporting (e.g., NCUC, ENERGY STAR).
- Support and implement sustainability and energy-efficiency initiatives.
- Participate in the company’s sustainability committee and help align utility practices with goals.
- Help develop and update SOPs related to utility and sustainability practices.
- Lead or contribute to special projects as assigned.
- Minimum 3–5 years of experience in utility management, financial analysis, or sustainability programs, preferably within real estate or property management.
- Bachelor’s degree in Business, Finance, Sustainability, or a related field (or equivalent experience).
- Experience with utility expense and reimbursement budgeting required.
- Experience managing third-party utility vendors
- Strong analytical skills with ability to translate data into actionable insights.
- Proficient in Microsoft Excel; experience with utility management software's
- Excellent communication skills and ability to collaborate with both technical and non-technical stakeholders.
- Demonstrated project management capabilities and ability to lead cross-functional initiatives.
- Competitive Salaries & Bonuses
- Medical, Dental & Vision Plans
- 401(k) Plan with Employer Matching Contributions
- Paid Personal Time & Holidays
- Flexible Spending Accounts
- Free Long-Term Disability
- Free Life Insurance
- Short Term Disability
- Health Savings Account with Employer Contributions
- Wellness Perks
- FinFit Health Finance Program
- Employee Apartment Discount
- Employee Referral Program
- Employee Recognition & Awards
- Employee Assistance Program
- Volunteer & Community Service Opportunities
- Tuition Reimbursement
Veteran Friendly
This pre-employment application will be given every consideration, but its receipt does not imply that the applicant will be employed. Each question should be answered in a complete and accurate manner as no action can be taken on this application until all questions have been answered.
Harbor Group Management is proudly an Equal Opportunity Employer EOE/M/F/D/V. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.