AR/AP Clerk

We are seeking a reliable and detail-oriented AR/AP Clerk to support the full transactional accounting cycle. This is a cross-functional role designed to be fully interchangeable across accounts receivable and accounts payable. The right candidate is comfortable working both sides and can shift priorities as business needs require.

Minimum Qualifications:

• Associate's or Bachelor's degree in Accounting, Finance, or Business preferred; equivalent work experience considered
• 2–4 years of hands-on AR and/or AP experience; exposure to both functions strongly preferred
• Experience working in an ERP system required; Acumatica experience a plus
• Proficiency in Microsoft Excel and Outlook
• High accuracy in transaction processing, account reconciliation, and data entry
• Professional written and verbal communication skills for vendor and customer interactions
• Dependable, organized, and team-oriented with a willingness to flex across functions
  
  
  

Essential Job Functions:

• Generate and distribute accurate customer invoices based on shipment confirmations and sales orders
• Monitor AR aging and follow up on outstanding balances through professional written and verbal communication
• Post customer payments (checks, ACH, wire) and apply cash receipts accurately to customer accounts
• Research and resolve billing discrepancies, short payments, and customer disputes in coordination with Sales and Customer Service
• Prepare AR reports and aging summaries for management review; assist with AR reconciliations and month-end close
• Receive, review, and process vendor invoices ensuring proper coding, approval, and three-way match to PO and receipt where applicable
• Schedule and process vendor payments via check, ACH, and wire in accordance with payment terms
• Maintain vendor master records and respond to vendor inquiries regarding invoice and payment status
• Reconcile vendor statements and resolve discrepancies; assist with AP month-end close activities
• Record transactions accurately and timely in Acumatica ERP, maintaining clean and consistent data entry
• Support the Controller and Senior Accountant with documentation requests for audit, tax, and management reporting
• Cross-train on both AR and AP functions and serve as backup coverage as needed
• Other duties as assigned
  
  
  

Knowledge, Skills, & Abilities:

• Associate's or Bachelor's degree in Accounting, Finance, or Business preferred
• Intermediate proficiency in Microsoft Office products, particularly Excel and Outlook
• Acumatica ERP experience a plus; other mid-market ERP (NetSuite, QuickBooks, Sage) considered
• Understanding of basic accounting principles and the AR/AP cycle
• High attention to detail and accuracy in a high-volume transactional environment
• Excellent written and verbal communication skills for internal and external stakeholder interactions
• Ability to manage competing priorities, meet deadlines, and operate with a high degree of integrity
• Collaborative team player willing to flex across functions based on business needs
  
  
  

Physical Abilities (ex: standing, pulling, include duration):

• Ability to work at a desk and computer workstation for extended periods
• Standard office environment; no heavy lifting or physical requirements beyond normal office work