Summary:
The Accounts Payable / Accounts Receivable Specialist is responsible for processing invoices, performing order entry, collection, and database maintenance. The AP/AR Specialist must have excellent customer service skills, enter data accurately, and efficiently using excellent Excel skills.
Role and Responsibilities
- Process Purchase Orders and Non-Purchase Order invoices.
- Troubleshoot receiving discrepancies with purchasing, operations, and shipping.
- Review freight invoices and reconcile customer invoices with shipping.
- Manage AP email invoices and paper invoices (process 20-30 invoices per day).
- Save Invoices/backup and attach to AP entry electronically in the system.
- Reconcile monthly vendor statements and request missing invoices as needed.
- Create new vendors in the system as needed.
- Process check runs.
- Process daily cash receipts.
- Reconcile short payments.
- Contact customers with regard to late payments and short payments.
- Deposit customer payments into Alcon bank accounts as needed.
- Backup for invoicing.
- Upload invoices on customer portals to ensure timely payments.
- Manage the AP and AR email inboxes.
- Document and maintain miscellaneous accounting processes.
- Create purchase orders and ensure purchases are cost-effective.
- Assist with supplier contract negotiations and supplier terms.
- Complete weekly analysis report for management review.
- Notarize business documents as needed.
- Miscellaneous ad hoc projects as needed.
Qualifications and Education Requirements
- Minimum of 2 years of AP/AR experience.
- Attention to detail.
- Strong organizational skills with an ability to stay focused on assigned tasks.
- Ability to work independently.
- Experience with Microsoft Office, specifically Outlook, Excel, and Word.
- Customer service oriented.
- Enthusiastic and highly motivated with a can-do attitude.
- Manufacturing background preferred.
Desired Behavioral Competencies:
- Behaves Ethically — Ensures own behavior is consistent with Alcon standards and aligns with the values of the organization.
- Impact and influence — works effectively with and through others, including where no formal authority exists.
- Achievement Motivation — results-oriented. Sets high standards and objectives.
- Communicate Effectively— Speak, listen, and write in a professional, clear, thorough, and timely manner.
- Negotiating – presents positions in a reasoned manner, seeks win-win outcomes but understands when to say no.
- Effective at building support and is adept at creating a shared vision.
- Decision-making — Assess situations to determine the importance, urgency, and risks, and make clear decisions which are timely and in the best interests of the organization.
- Organize— Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information, and activities.
- Problem Solving— Assesses problematic situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations with a hands-on approach.
Alcon Industries provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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