Resource Manager

JOB Hampton University's Scripps Howard School of Journalism & Communications Resource Manager supports the
administrative, organizational and clerical activities of the Office of the Dean. The Resource Manager serves as office
manager for the Office of the Dean and is responsible for providing intermediate to advanced administrative support,
as well as the management of the Dean's calendar, procurement of office supplies, submission of expense reports
and invoices, travel arrangements, event planning and other matters assigned by the Dean or Assistant Dean.
EXAMPLE OF DUTIES Administrative Duties

• Perform general office/administrative tasks such as preparing correspondence for Dean's signature; writing

and composing grammatically correct memoranda; collating and assembling documents; accepting and
delivering interdepartmental correspondence and other documents across campus, photocopying / emailing
correspondence and reports.

• Preparing requisitions in coordination with Assistant Dean.
• Use principles of good customer service to answer telephone, screen, direct calls, take and relay messages

accurately and provide adequate information to callers.

• Schedule appointments, coordinate meetings, maintain the school calendar both manually and

electronically.

• Provide daily schedule to Dean at the beginning of each day.
• Record and distribute minutes in designated meetings (e.g. monthly faculty meetings).
• Operate a computer to view, enter, edit, format, revise, print, process and distribute information; plan,

create and produce a variety of written materials such as forms, correspondence, manuals, contracts,
agreements, lists, charts, reports, records, schedules, templates, flyers, collateral materials and other
documents of similar complexity.

• Prepare travel arrangements and appropriate documents for approval.
• Plan and organize school events in coordination with Dean, Assistant Dean, assigned faculty and students.

Office Management

• Act as first point of contact for visitors, including ensuring they are welcomed and directed to the correct

location for meetings. (Provide parking passes for visitors, as needed)

• Manage booking of the Robert P. Scripps Auditorium and other school facilities (e.g. classrooms).
• Monitor and maintain office equipment, monitor the availability of supplies and order as needed, control

inventory relevant to reception area, order supplies by submitting requisitions or ordering electronically,
preparing budget transfers as needed.

• Keep office space and reception area organized and orderly.

Record Keeping

• Establish, maintain, and update electronic and physical files, records, accounts and other information as

needed to support and document functional operations and activities.

• Set up and maintain follow-up files.

Student Interactions

• Act as first point of contact with students in completing forms.
• Assign tasks as necessary for work study students.

Other Duties

• Adhere to all University policies and procedures related to faculty and staff conduct.
• Maintain consistent and punctual attendance.
• Maintain excellent verbal, written communication and organization skills.
• Work collaboratively with the school’s faculty and staff.
• Additional administrative duties may be assigned as needed.

SUPPLEMENTAL INFORMATION •Working Hours: 8:00 am – 5:00 pm; 1 hour lunch break and additional breaks as needed.

• Bachelor’s degree preferably, or equivalent with a minimum of three years administrative experience, or the

equivalent combination of education, professional training and experience