What are the responsibilities and job description for the Accounts Receivable Specialist position at H&T Services?
Accounts Receivable Specialist Job Description / Summary
The Accounts Receivable Specialist at Seasons Best Landscaping plays a crucial role in supporting the financial stability and success of the company. This person is responsible for managing the accounts receivable process, tracking and posting payments, and resolving any discrepancies. The Accounts Receivable Specialist works closely with internal teams, customers, and vendors to ensure timely and accurate collection of outstanding payments.
As the Accounts Receivable Specialist at Seasons Best Landscaping, you must also be able to perform the following essential functions of the job:
- Payment Processing: Receive and record payments from customers, applying them to the appropriate accounts receivable records and ensuring accuracy.
- Dispute Resolution: Investigate and resolve any billing discrepancies or disputes in a timely and professional manner, coordinating with internal departments and customers.
- Customer Relationship Management: Build positive relationships with customers, responding to inquiries and providing excellent customer service regarding billing and payment-related matters.
- Cash Application: Reconcile and apply incoming payments accurately to customer accounts, ensuring proper allocation and documentation.
- Reporting: Prepare regular reports on accounts receivable status and aging analysis for management review.
- Documentation and Recordkeeping: Maintain accurate and organized records of invoices, payments, and customer communications in compliance with company policies and procedures.
- Process Improvement: Identify opportunities to streamline and improve the accounts receivable process, suggesting and implementing appropriate solutions.
Job Skills & Personal Characteristics
- High degree of accuracy, attention to detail and confidentiality
- Excellent communication and problem-solving skills
- Strong organizational skills and ability to prioritize and meet deadlines
- Good customer service and ability to collaborate effectively across teams
KPIs
- Percentage of revised invoices at 2% or lower
- Days sales outstanding [DSO = (accounts receivable/total credit sales) * number of days]
- Average days delinquent
- Bad debt to sales ration [(uncollected sales/annual sales) * 100]
- Right party contacted rate (percentage of contact attempts to the correct person)
Requirements
- Education: Associate degree in accounting or finance
- Experience: Minimum 1-year prior accounting or accounts receivable experience
- Knowledge: Understanding of GAAP accounting and accounting operations; good technical skills including Excel, QuickBooks and experience with ERP Systems
- Eager and quick learner of accounting system.
- Effective calendar and time management.
Compensation & Benefits
- Highly competitive salary - $20-$25/hr (BOE)
- Medical, dental & vision insurance
- HSA Account
- Employer match Simple IRA
- Paid training / continuing education programs
- Company Reds, Bengals, FC Cincinnati & Concert Tickets
- Snacks, Gatorade, water provided daily
Salary : $20 - $25