What are the responsibilities and job description for the Project Manager/Estimator position at Gulf Management?
The Project Manager / Estimator is responsible for driving business growth while overseeing the full lifecycle of project estimating, bidding, and execution support. This role combines business development, estimating, and project coordination functions to ensure accurate bidding, strong client relationships, and successful project delivery.
DUTIES AND RESPONSIBILITIES:
DUTIES AND RESPONSIBILITIES:
- Identify and pursue new business opportunities, markets, and service offerings.
- Build and maintain relationships with clients, contractors, engineers, inspectors, owners, and agencies.
- Attend industry events to stay current on market conditions and competition.
- Track state infrastructure initiatives and report potential impacts to leadership.
- Provide monthly updates to leadership on business development activities and pipeline.
- Communicate with customers regarding outstanding receivables over 90 days to improve collections.
- Review project/letting drawings and specifications to perform accurate material take-offs and labor assessments.
- Import lettings into Viewpoint (VP) and create new job quotes.
- Develop and maintain competitive bid pricing (internal and subcontractor).
- Evaluate project risks including scheduling conflicts, material availability, and logistics.
- Coordinate and manage the full estimating process, including bid preparation and submission.
- Maintain a repository of plans and specifications for all quoted projects.
- Identify opportunities for new products, materials, or services aligned with company capabilities.
- Prepare detailed handoff packages for awarded projects to Project Management.
- Create project timelines and material quantity lists for awarded work.
- Coordinate with Operations for scheduling and procurement.
- Review contracts to ensure alignment with bid scope and pricing.
- Assemble material RFI packages including updated product data sheets from vendors.
- Assist with ordering specialized materials (pre-formed, colored materials, MMA, tape, etc.) in coordination with Project Management.
- Run cost reports and track estimated versus actual project performance.
- Maintain detailed records of project estimates and outcomes for continuous improvement.
- Assist accounting with collections over 60 days based on reporting data.
- Maintain a list of past-due contractors for leadership when determining RFQ distribution.
- Identify potential acquisitions, expansions, or new service/product lines.
- Develop proformas and implementation plans including staffing, equipment, and capital requirements.
- Support execution strategies for growth initiatives.
- Any other duties assigned as needed.
- Strong interpersonal and relationship-building skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite
- Ability to read and interpret plans, specifications, and contracts
- Strong math and analytical skills, including cost analysis
- Knowledge of construction estimating and project workflows
- Ability to manage multiple priorities and deadlines
- Experience with Viewpoint (VP) software a plus
- CAD experience preferred
- Experience working with DOTD, TDOT, ARDOT, or similar agencies preferred
- Bachelor’s Degree required
- 5–15 years of experience in construction estimating, project management, or business development
- Proven track record of developing profitable client relationships
- Experience preparing bids, take-offs, and managing project data
- Ability to travel as needed