Fleet & Business Support Specialist

We are seeking a dependable, organized Fleet & Business Support Specialist to support our fleet, equipment, and day-to-day business operations. This position plays an important role in keeping our vehicles, equipment, drivers, records, and administrative processes running smoothly.

The ideal candidate is a strong communicator who can manage multiple priorities, work across departments, and take ownership of tasks in a fast-paced environment. Experience with fleet operations, DOT compliance, dispatching, equipment administration, or similar operational support is highly valued.

What You'll Do

• Manage DOT compliance, fleet records, and required reporting.
• Maintain accurate electronic records for vehicle registrations, inspections, maintenance, sales, and other fleet documentation.
• Coordinate vehicle registrations, tag renewals, fuel cards, insurance documentation, and related items for drivers.
• Help implement and maintain preventive maintenance programs for company vehicles and equipment.
• Coordinate with outside vendors, repair facilities, and service providers.
• Help ensure fleet operations comply with company policies and applicable local, state, and federal regulations.
• Dispatch and assign loads to drivers, communicating route, schedule, and load information.
• Monitor driver routes and provide support throughout the day as needed.
• Serve as a liaison between drivers, the maintenance team, and operations to troubleshoot and resolve issues.
• Provide drivers with clear work instructions and necessary documentation.
• Maintain equipment billing for both company-owned and rented equipment.
• Work closely with the Equipment Manager to support daily shop and fleet operations.
• Coordinate and maintain insurance-related documentation across multiple departments.
• Assist management with administrative responsibilities including data entry, filing, ordering supplies, recordkeeping, and interdepartmental coordination.
• Provide professional, responsive service to employees, drivers, vendors, customers, and visitors.

What We're Looking For

• 5 years of experience in a similar administrative, fleet, dispatch, equipment, or operational support role preferred.
• Experience with fleet management, DOT compliance, transportation, dispatching, or equipment operations is a plus.
• Strong organizational and time-management skills.
• Ability to prioritize multiple responsibilities and meet deadlines with minimal supervision.
• Strong written and verbal communication skills.
• Comfortable working in a fast-paced environment where priorities may change throughout the day.
• Strong attention to detail and recordkeeping skills.
• Proficiency with Microsoft Office, including Excel, Word, and PowerPoint, as well as database or spreadsheet software.
• Ability to communicate and work effectively with drivers, field personnel, maintenance teams, management, and other departments.
• Professional, dependable, and solutions-oriented approach to work.

What Makes Someone Successful in This Role

You'll succeed in this position if you're someone who stays organized, communicates clearly, follows through, and solves problems before they become bigger issues. You should be comfortable working independently while also collaborating closely with multiple departments.

Above all, we're looking for someone who demonstrates our core values of Safety, Integrity, Communication, Excellence, and Determination and contributes to a safety-first culture every day.