Equipment Rental & Logistics Coordinator

Location: Columbus, MS (On-Site)
Company: Gregory Construction
Job Type: Full-Time

About Gregory Construction

Gregory Construction is a leading heavy civil contractor specializing in mission-critical and infrastructure projects across the Southeast, Mid-Atlantic, and Midwest. We are committed to honoring God, serving others, pursuing excellence, and growing profitably while living out our Core Values of Safety, Integrity, Excellence, Communication, and Determination.

We are seeking an organized and proactive Equipment Rental & Logistics Coordinator to support our Equipment Department. This role is responsible for coordinating equipment rentals, transportation logistics, vendor relationships, and fleet support to ensure our project teams have the equipment they need—when and where they need it.

What You'll Do

Equipment Rental Coordination

• Serve as the primary point of contact for equipment rental requests across the company.
• Source and procure rental equipment that meets project needs.
• Solicit competitive pricing and negotiate rental rates and terms.
• Coordinate equipment deliveries, exchanges, extensions, and pickups.
• Monitor rental periods and proactively coordinate off-renting to reduce unnecessary costs.
• Review rental agreements and maintain accurate rental documentation.

Equipment Logistics

• Coordinate the movement of company-owned equipment between jobsites, shops, and storage yards.
• Schedule equipment mobilizations and demobilizations with project teams.
• Communicate equipment availability and transportation updates.
• Work closely with Project Managers, Superintendents, Drivers, and Equipment personnel to prioritize equipment moves.

Transportation & DOT Support

• Procure third-party hauling services when internal transportation resources are unavailable.
• Obtain competitive pricing from transportation providers.
• Coordinate oversized and overweight permits for equipment moves.
• Serve as the Equipment Department liaison with the company's third-party DOT compliance provider.
• Maintain documentation supporting DOT compliance activities.

Vendor & Fleet Support

• Build strong working relationships with rental vendors, dealers, and transportation providers.
• Research rental purchase options (RPOs), long-term rental programs, and market trends.
• Assist the Fleet Director with cost comparisons and fleet utilization information.
• Coordinate rental records and equipment documentation with internal departments.

Qualifications

Required

• High school diploma or GED.
• 3 years of experience in equipment rental, fleet administration, logistics, transportation, heavy equipment, or a related field.
• Strong Microsoft Office skills, including Excel, Outlook, and Teams.
• Excellent communication, organization, and customer service skills.
• Ability to prioritize multiple projects and meet deadlines.
• Valid driver's license with an acceptable driving record.

Preferred

• Heavy civil construction experience.
• Experience working with heavy equipment rental vendors.
• Familiarity with heavy equipment transportation and permitting.
• Experience using fleet management or construction software.

What We're Looking For

The ideal candidate is someone who:

• Thrives in a fast-paced environment.
• Enjoys solving logistical challenges.
• Builds strong vendor relationships.
• Has excellent negotiation and communication skills.
• Stays organized while managing multiple priorities.
• Takes ownership and follows through on commitments.
• Works collaboratively across departments to support project success.

Why Gregory Construction?

At Gregory Construction, you'll play a key role in keeping our projects moving by ensuring the right equipment is available at the right time. If you enjoy logistics, vendor management, and supporting large-scale construction operations, we'd love to hear from you.

Apply today and help keep Gregory Construction moving forward!