ADMINISTRATIVE ASSISTANT

An Administrative Assistant is a critical role that goes beyond basic admin work—it supports senior leadership, committee activities, and confidential operations. The Administrative Assistant is responsible for providing administrative support to executive leadership and ensuring the efficient day-to-day operation of the corporate office. This position will assist with facilities management, office administration, and special projects.

The role requires a high degree of professionalism, discretion, organization, and the ability to manage confidential information in a banking environment.

 Purpose of the Role

Provides high-level administrative and organizational support to executives (CEO, President, CFO, or senior leadership), ensuring efficient operations and professional communication.

Core Responsibilities

  Executive Support

• Manage calendars, meetings, and travel 
• Prioritize scheduling based on business needs 
• Prepare materials for meetings and presentations 

  Leadership & Committee Support

• Coordinate or Schedule meetings as needed 
• Maintain corporate records 

  Confidential Communication

• Handle sensitive information (financial, strategic, employee) 
• Draft correspondence on behalf of executives 
• Serve as a point of contact for internal/external stakeholders 

  Regulatory & Documentation Support

• Maintain organized documentation (policies, reports, records) 
• Support compliance-related administrative needs 

  Project Coordination

• Coordinate internal initiatives 
• Track action items from leadership meetings 
• Support special projects 

 Office Management

• Oversee daily office operations and administrative functions 
• Maintain office supply inventory and coordinate purchasing 
• Manage relationships with office vendors and service providers  

 Skills & Competencies

 Required:

• High level of confidentiality and discretion 
• Strong organizational and time management skills 
• Professional communication (written and verbal) 
• Attention to detail (critical in banking) 

 Preferred:

• Experience with: 
  • Board governance processes 
  • Banking or financial environment 
  • Regulatory documentation 
  • Office management

Ability                                                          

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Skills                                                            

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of employees of organization. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent. To perform this job successfully, an individual should have knowledge of Microsoft Edge and Microsoft Office software.

Physical Demands

This position may require long periods of standing or sitting and may include long periods of typing and repetitive motion. Candidates must possess the ability to lift and carry cash drawers, coin bags, and boxes sometimes weighing as much as 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The environment would be consistent with a typical business office with moderate noise, services open to the public and the ability to work in a confined area typically indoors.

All employees are required to attend training as required by GPB, as well as support the overall compliance program by complying with all laws, policies and procedures.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or location protected class.