What are the responsibilities and job description for the Administrative Assistant position at AIIM Capital Corpration?
Job Summary
We are seeking a proactive and detail-oriented Administrative Assistant to join our dynamic team. In this vital role, you will provide comprehensive administrative support to ensure the smooth operation of our office environment. Your energetic approach and organizational expertise will help streamline daily activities, enhance communication, and support our commitment to exceptional service. This paid position offers an exciting opportunity to develop your skills in office management while contributing to a positive and productive workplace.
Responsibilities
- Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
- Perform data entry and maintain accurate records using spreadsheets, Microsoft Office applications, and specialized software like QuickBooks
- Coordinate calendar management, scheduling appointments, meetings, and events efficiently
- Handle clerical tasks such as filing, proofreading documents, and preparing correspondence with attention to detail
- Provide excellent customer service by responding promptly to inquiries via phone or email and supporting client communication efforts
- Support office management activities by organizing supplies, maintaining office equipment, and overseeing general administrative functions
- Assist with personal assistant duties as needed, including travel arrangements and time management tasks
Skills
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and productivity software
- Experience with QuickBooks or similar accounting software is highly desirable
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Exceptional phone etiquette and communication skills for front desk and client interactions
- Demonstrated clerical experience including data entry, filing, proofreading, and document preparation
- Technical proficiency in managing multi-line phone systems, spreadsheets, and calendar management tools
- Proven ability to handle customer support scenarios with professionalism and patience
- Strong time management skills coupled with the ability to multitask efficiently in an office setting
Join us in creating a vibrant workplace where your administrative talents can shine! This role is perfect for someone eager to grow their career in office management while making a meaningful impact every day.
Pay: From $35,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
Work Location: In person
Salary : $35,000