Administrative Assistant in Human Resources

The Greenwich, CT office of a global real estate investment firm is looking for an Assistant for their Human Resources team to help with all administrative functions and some HR tasks as well. This position is for someone who enjoys the administrative responsibilities, who has a bit of a human resources twist, but who isn't looking to grow into an HR position. This is mostly an on-site position (remote every other Friday) and the main responsibilities are as follows:

Role Responsibilities:

• Coordinate recruitment processes, including scheduling interviews, arranging Excel and/or personality assessments and arranging candidate travel.
• Support employee engagement initiatives and trainings, such as annual LP Speaker Training and Navex program coordination.
• Oversee new hire onboarding logistics, including updating new hire presentations and support materials, preparing first-day instructions, scheduling orientation, and liaising with office managers to ensure a seamless start.
• Manage intranet headshots and related updates.
• Respond to employment verification requests.
• Collect timesheets and track overtime for US payroll.
• Assist with vendor invoices, including ADP background checks, Caliper, etc.
• Manage state compliance posters for all US Office locations.
• Coordinate background checks for candidates to ensure compliance and timely completion.
• Provide support on special projects and ad hoc initiatives as needed.

Qualifications

• Degree qualified with a 2-7 years of administrative experience (some experience within an HR department is preferred);
• Resourceful, well organized, highly dependable, and efficient;
• Excellent attention to detail with high degree of accuracy;
• Ability to work independently and in team environment;
• Sound judgment and knows when to escalate issues;
• Time management and organizational skills;
• Strong computer skills - Proficiency in Word and Excel required.