Program Coordinator, Center for Engineering Design & Entrepreneurship

Title: Program Coordinator, Center for Engineering Design & Entrepreneurship

VP Area: School of Engineering & App Science

Department: Design Center

Work Schedule: Fixed daytime hours Monday-Friday

Telework Availability: On-campus Position

FLSA Status: Non-Exempt

Employee Classification: Regular full-time (staff 30 hours)

Hours per week: 32

Months per year: 12

Job Purpose

The Center for Engineering, Design, & Entrepreneurship (CEDE) plays a vital role in the educational mission of the School of Engineering and Applied Science (SEAS). Its primary deliverable is the Senior Design experience, a required component for all SEAS students. The CEDE Program Coordinator oversees the daily operations of CEDE. The CEDE Program Coordinator ensures the center and its programs operate efficiently within budget, while fostering innovative educational opportunities in design and entrepreneurship.

Essential Functions

25% - Operations & Project Coordination

• Coordinate daily operations for the Senior Design program across all SEAS departments, maintaining the master timeline, shared templates, and documentation for teams and advisors.
• Track team milestones and risk flags; escalate academic or scope issues to the Faculty Director and resource constraints to appropriate SEAS units.
• Supervise and train student workers who provide administrative and clerical support to CEDE.

20% - Communications & Stakeholder Support

• Serve as the central administrative point of contact for students, faculty, staff, and sponsors; manage inboxes, announcements, and routine stakeholder updates.
• Prepare and distribute meeting agendas, notes, action logs, and follow ups for CEDE events and working groups.
• Maintain CEDE’s shared repositories (e.g., SharePoint/Teams, Website, other) to ensure version control and access to current materials.

20% - Budget Administration, Procurement & Resource Coordination

• Administer CEDE operating and project level budgets: process purchases, reimbursements, and vendor setups in compliance with university policy; reconcile monthly activity and prepare summary reports.
• Coordinate acquisition of materials, equipment, software licenses, and lab services required by student teams; track inventory and returns as applicable.
• Provide the Faculty Director with monthly budget snapshots and variance notes to inform strategic decisions.

15% - Event Planning & Logistics

• Plan and execute all Senior Design common events (e.g., sponsor meet and greets, kick-off events, mid semester presentations, Expo/Showcase, and the Senior Design Banquet), including space, catering, AV, signage, judging logistics, and volunteer coordination.
• Publish the annual Senior Design calendar (milestones, deliverables, and common events) and keep event run of show documents current.

10% - Compliance, Risk & Records Management

• Coordinate execution and retention of required documentation (e.g., Contracts, NDAs, IP forms, safety training records, where applicable) in accordance with university policy.
• Coordinate the on-boarding of Design Advisory Board members as University Volunteers through HR.
• Collect and archive deliverables, evaluations, rubrics, and showcase judging records to support assessment and accreditation evidence.

10% - Other Functions

• Support SEAS marketing and outreach with program information, student success highlights, and event materials.
• Perform additional administrative tasks as assigned by SEAS leadership.
• Additional Duties as Assigned by the Department
  
  

Educational Requirement

Bachelor's Degree or Equivalent Experience

Years Of Related Experience Requirement

1 year

In lieu of the educational qualifications, candidates may qualify with equivalent professional experience at a ratio of one year of experience for each year of required education.

Skills & Abilities

Proficient in Microsoft Office, Excel, and Word.

Proficient in English written and verbal communication skills.

Excellent organizational skills.

Demonstrated time management, punctuality, and priority setting skills.

Strong attention to detail and accuracy.

Ability to maintain confidentiality.

Strong customer service skills.

Preferred Qualifications

Work experience in Higher Education environment.

Experience using Enterprise Resource Planning (ERP) for personnel and budget management.

Experience with Travel and Invoice Management software system

Physical & On-Campus Requirements

In-Office Presence - Ability to work on-site in typical office setting and participate in in-person meetings with colleagues: 5 days/week

Standing/Sitting - Ability to remain in a stationary position for a prolonged period: Daily (>75% of time)

Walking - Ability to move about on foot to accomplish tasks: Daily (>75% of time)

Lifting/Carrying - Ability to move or transport objects up to a specified weight (e.g., 50 pounds): Daily (>75% of time)

Attention to Detail - Ability to focus on detailed tasks for extended periods: Daily (>75% of time)

Problem-Solving - Ability to identify and resolve issues effectively: Daily (>75% of time)

The budgeted salary range that the University reasonably expects to offer for this position: $23.54/hour

Pay Range

Minimum Salary (Non-Exempt): 23.54

Midpoint Salary (Non-Exempt): 29.42

Maximum Salary (Non-Exempt): 35.31

Is this position eligible for relocation reimbursement or a signing bonus?: No

At this time, the University has suspended all new H1B visa sponsorships.