What are the responsibilities and job description for the Executive Assistant position at Glocap Search?
COMPANY: Global Medical Technology Company
POSITION: EA to President
LOCATION: Eagan, MN (onsite Monday–Friday)
COMPENSATION: $125-135K range DOE bonus equity
HOURS: 8:00am – 5:00pm (24/7 mentality required )
BACHELOR’S DEGREE: Preferred
Our client is a publicly traded, global medical technology company seeking a top-tier Executive Assistant to support the President. The Executive Assistant plays a pivotal role in the organization, serving as a key partner and ensuring smooth operations at the highest level of leadership. The ideal candidate will be highly organized, proactive, and possess excellent communication skills. This individual should be comfortable working in a fast-paced environment and adept at managing multiple priorities simultaneously. This onsite position offers a unique opportunity to work closely with top leadership and gain invaluable insights into executive-level operations. The Executive Assistant will play a crucial role in enhancing the President's productivity and, by extension, contributing to the overall success of the organization.
Responsibilities of the Executive Assistant:
Scheduling and Calendar Management
-Expertly manage the President's schedule, prioritizing commitments and ensuring optimal time allocation for critical tasks and meetings.
-Resolve schedule conflicts, handle schedule challenges, and ensure meetings are scheduled/rescheduled in a timely manner.
Follow-up and Communication
-Follow up with the President on all tasks assigned, providing timely updates on progress and issues.
-Respond to all messages and requests from the executive within 1 hour, during work hours.
Travel Coordination
-Oversee all aspects of travel arrangements, including bookings, itineraries, and logistics, to ensure seamless business trips.
-Coordinate and manage domestic and international travel arrangements for executive leadership and assist as needed with other department travel.
Expense Reporting
-Create expense reports and manage all receipts.
Business Acumen
-Anticipate needs and requests and to be able to proactively address challenges before they occur.
-Act as a gatekeeper for communications, including correspondence, emails, and phone calls, prioritizing and responding as appropriate.
-Create and maintain a variety of documents including PowerPoint presentations, Excel spreadsheets, Word documents, contracts, etc.
Project Support
-Contribute to various executive-level projects, providing administrative support, research, and coordination as needed.
-Assist the CEO’s Senior Executive Assistant and the VP, HR, with various overflow projects or ad-hoc needs.
Requirements of the Executive Assistant:
-High School diploma or equivalent required; Bachelor’s degree preferred.
-Minimum of 10 years of high-level administrative work experience including experience working with C-suite executives and senior leadership.
-High level computer proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
-Strong technical/computer aptitude and willing to learn new programs and become proficient in company programs and software.
-Strong communication skills, both verbal and written; able to create company communications including emails, letters, etc.
-Proactive, flexible, and willing to perform a variety of tasks.
-Strong attention to detail
-Able to manage deadlines and stressful situations with a high degree of professionalism.
Salary : $125,000 - $135,000