What are the responsibilities and job description for the Accounts Payable Specialist - Charlotte, NC Office position at GITI TIRE USA LTD?
Accounts Payable Specialist
Charlotte, NC Office
Work On-Site | Full- Time
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Basic Function
The role is responsible for:
The Accounts Payable Specialist is responsible for performing accounting and clerical tasks related to the processing of accounts payable transactions. This includes receiving and verifying invoices, preparing payment, maintaining vendor records and supporting the finance team in day-to-day operations.
Duties & Responsibilities
- Process invoices through EdenRed
- Receive, review, verify invoices and payment requests for accuracy and completeness
- Daily processing invoices in invoices queues for both PO and Non-PO Invoices
- Accounts Payable Staff
- PO Invoice - AP
- Exceptions
- Suspect Duplicates
- Ensure accuracy, completeness and compliance with the company policies
- Invoice GL Coding
- Ensuring all invoices are coded correctly according to rules and guidelines for posting to Oracle
- Valiate the full nine-segment General Ledger structure accurately
- Prepare and process payments
- Weekly review invoices confirm payment in the following week
- Submit invoice details to payment team via email
- As backup to support ah hoc payment preparation
- Online banking
- Credit Card
- Direct debit bank account
- Reconciliation and Record Maintenance
- Reconcile vendor statements and resolve discrepancies
- Monitory duplicate payments and manage exceptions or flagged items
- Maintain accurate and up-to-date vendor files and records
- Internal Communication
- Monthly Email for payment schedule
- Collaborate with department members to resolve invoice discrepancies, missing documentation or payment issues
- Communicate regularly with approvers to ensure timely invoice approval
- Vendor Communication
- Timely response to vendor inquiries and in professional manner
- Resolve billing issues and collaborate with internal departments to ensure timely resolution
- Provide updates to management and other stakeholders on payment status, outstanding issues and process delays
Job Competencies
Technical knowledge Analytical Thinking Communication Skill Attention to Detail | Communication Skills Collaboration & Teamwork Time Management Techology proficiency | Integrity and Confidentiality Initiative |
Education/Training
Bachelor's degree in accounting/finance/business administration is preferred.
Training on financial software systems such as Oracle, EdenRed, others Invoice-to-Pay platform.
Experience
Required:
- 1–3 years of hands-on experience in Accounts Payable, Accounting, or Finance-related roles
- Proven experience processing high-volume invoices (both PO and Non-PO)
- Familiarity with invoice approval workflows, payment cycles, and GL coding
- Working knowledge of ERP systems such as Oracle, EdenRed, or similar Invoice-to-Pay platforms
Preferred:
- Experience supporting month-end close and account reconciliations
- Exposure to vendor management, including issue resolution and communication
- Previous work in a shared services, corporate finance, or multinational environment
- Experience using Excel for reconciliations and reporting (e.g., VLOOKUP, pivot tables)