Operations Coordinator

SUMMARY:

The Gentle Barn is a nonprofit sanctuary dedicated to rescuing animals and helping both animals and people heal. Through innovative programs like Cow Hug Therapy®, Equine Therapy, and educational experiences, we create meaningful connections that inspire hope, compassion, and transformation. We are a mission-driven, fast-paced, and deeply collaborative team committed to making a real impact every day. At The Gentle Barn, you’ll be part of a purpose-filled environment where your work directly contributes to changing lives, both human and animal.

The Gentle Barn Foundation is seeking a highly organized, proactive, and detail-oriented Operations Coordinator to support the daily administrative, financial, and operational functions of the organization. This role is ideal for someone who thrives in a fast-paced, mission-driven environment and takes strong ownership of their work. The Operations Coordinator will play a key role in supporting financial processes, managing accounts and vendors, and collaborating cross-functionally to ensure smooth and efficient operations across the organization. This is a non-exempt, full-time, hybrid position requiring 1–2 days per week in the office and reporting to the Director of Operations & HR.

RESPONSIBILITIES: 

Financial Operations

• Support budgeting and forecasting processes 
• Assist in preparing and reviewing P&Ls and other financial reports 
• Manage and track expense reports 
• Maintain accurate financial documentation and records 

Accounts Management

• Coordinate and manage vendor relationships 
• Resolve account discrepancies and respond to inquiries
• Create, track, and manage deadlines for business renewals to ensure timely compliance
• Oversee insurance policies and renewals 
• Assist with banking activities 
• Support management and organization of business contracts 
• Maintain organized records of operational accounts and documentation 

Project Management

• Support project management initiatives across departments 
• Collaborate cross-functionally to ensure alignment and efficiency 
• Track tasks, timelines, and deliverables across multiple projects 

General Support

• Perform additional duties as assigned to support organizational needs

QUALIFICATIONS:

• Bachelor’s degree strongly preferred
• Minimum 3 years of Operations or Administrative experience 
• Highly tech-savvy with strong proficiency in Excel and operational systems 
• Proficient in using various systems, tools, and technologies for effective data management
• Strong understanding of financial documents (P&Ls, budgets, forecasting)
• Excellent verbal and written communication skills
• Highly organized with strong attention to detail
• Proactive mindset with a strong sense of ownership and accountability
• Must be capable of working both independently and as part of a team
• Proven skills in interfacing with a wide range of professionals
• Ability to exemplify both discretion and confidentiality
• Ability to prioritize and manage multiple tasks in a fast-paced environment

PREFERRED QUALIFICATIONS:

• Experience with nonprofit IRS Form 990 reporting is a plus
• Spanish (bilingual) is a plus