Accounts Payable Coordinator

Gellert Global Group consists of many of the leading North American food importing companies (Atalanta Corporation, Camerican International, Finica, GGG Manufacturing) and has been importing food products for over 100 years. The combined revenues of GGG exceed $1.7 billion. GGG companies provide strength in sourcing, insurance, finance, logistics, food safety, and information technology, and supply the needs of retailers, distributors, food service chains, hotels, cruise lines, and food manufacturers alike.

Summary/Objective

The Accounts Payable Coordinator - is responsible for processing invoices for goods and services necessary for the basic operation of the Company. Responsibilities also include the organization and electronic filing of documents and interacting with other departments, outside suppliers and vendors.

Essential Functions

• Receive and review invoices for accuracy.
• Ensures that the authorizing manager has correctly reviewed and approved each invoice.
• Process invoices by entering data into software system, using the appropriate GL accounts.
• Prioritize invoices by date to ensure the Company receives full vendor discounts available and ensure timely payment of invoices.
• Reconcile vendor statements and research missing invoices by contacting appropriate departments and/or vendor.
• Maintains historical records by scanning and filing documents, per specific retention guidelines.
• Maintains confidentiality with sensitive records, i.e., pricing, customer data, bank/credit card information, vendor data, etc.
• Assist with annual audit by pulling invoice copies and other documents, as requested.
• Communicate with co-workers, management, clients, vendors, and others in a courteous and professional manner.
• Conform with and abide by all regulations, policies, work procedures, and instructions.
• Provide support for the Accounting Department.
• Conform to all safety rules and use all appropriate safety equipment.
• Other duties as requested.
  
  

Skills & Qualifications

• Data Entry Skills
• Technical capacity and computer knowledge, ability to use software and MS office
• Knowledge of Concur, Infor, preferred
• Thoroughness and ability to work accurately and quickly
• Basic knowledge of accounting and trade terms
• Personal Effectiveness/Credibility/Confidentiality
• Excellent Organizational skills
  
  

Salary: $45,000.00 - $55,000.00 annually plus bonus

Our company will be relocating to a new corporate headquarters in Madison, NJ in Q4 of 2026. Candidates should be comfortable with this upcoming change in location.

Our Benefits

We care about your total well-being and will support you with the following subject to your location and role.

• Health: Medical, dental and vision insurance, Company-paid life, accident and long-term disability insurance, flexible spending accounts
• Wealth: Competitive pay, annual bonus opportunity, matching 401(k) with immediate vesting upon enrollment, generous employee referral program
• Happiness:
• Professional Growth: Online training courses, virtual and classroom development experiences, education assistance program
• Work-Life Balance: Paid-time off, parental leave, flexible work schedules (subject to your location and role)
• Team Building: Employee engagement and recognition programs, wellness, philanthropic and DE&I initiatives, Company-sponsored celebrations, and team-building events
  

The Gellert Global Group of companies is an equal opportunity employer and considers qualified applicants for employment without regard to sex, race, color, religion, ethnic or national origin, gender, sexual orientation, gender identity or expression, age, pregnancy, leave status, disability, veteran status, genetic information and/or any other characteristic or status protected by national, federal, state, or local law. Gellert Global Group is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact hr@gellertglobalgroup.com.