What are the responsibilities and job description for the Executive Personal Assistant position at Gainor Staffing?
A high-profile executive in the financial services & public relations industry is seeking an experienced Executive Personal Assistant. This position is fully on site at the executive’s home office on the Upper East Side of Manhattan.
Who You Are
- You have 5 years of experience providing executive-level administrative support in fast-paced environments
- Highly organized with exceptional attention to detail and accuracy
- Confident managing complex schedules and logistics
- Tech-savvy with strong Microsoft Office skills and ability to set up and troubleshoot Apple devices
- Professional, discreet, and trusted to handle sensitive information
What You’ll Do
- Coordinate calendars and arrange meetings, appointments, and travel
- Ensure smooth day-to-day operations by managing household and professional logistics
- Provide technical support, particularly for Apple products
- Keep systems organized for easy access and clarity
- Monitor and manage incoming items and services, ensuring timely follow-up and accurate records
- Draft polished emails and business communications
- Research options for projects or purchases and present clear recommendations
- Capture notes and action items quickly and accurately, both digitally and by hand
- Provide consistent updates throughout the day to maintain alignment and accountability
What Success Looks Like
- Scheduling is seamless and personal logistics are handled with care and confidentiality
- Systems are organized, making information easy to locate and tasks simple to track
- Needs are anticipated and issues are resolved before they escalate
Salary Range: $120,000 - 130,000 annually, based on experience
Schedule: 10:30 AM – 8 PM
Location: New York, NY (Upper East Side) – On site
To protect applicants, please note that this job is posted only on LinkedIn.com and Gainor.net. Postings on any other sites have not been approved by our company and may be fraudulent.
Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
Salary : $120,000 - $130,000