Executive Assistant to the President

A prominent New York City-based nonprofit with a focus on healthcare is seeking an Executive Assistant to join the team in support of the organization’s President.

Who You Are

• You have 5 years of experience supporting senior executives at the CEO or President level
• Must have non-profit or philanthropy experience
• Experience supporting board activities, highly preferred
• Experienced in managing complex calendars, travel coordination, and executive logistics across multiple locations
• Strong written communication skills with the ability to handle sensitive correspondence professionally and discreetly
• Comfortable serving as a trusted gatekeeper
• Tech-savvy and skilled with Microsoft Office Suite and expense management platforms such as Concur

What You’ll Do

• Manage the President’s schedule, travel arrangements, and day-to-day executive operations
• Coordinate meetings, board-related activities, and communications with internal and external stakeholders
• Prepare, edit, and organize correspondence, presentations, and confidential materials
• Handle expense reporting, invoices, and administrative documentation
• Monitor competing priorities and proactively protect executive time and workflow
• Support special projects, event coordination, and cross-functional initiatives
• Respond quickly to schedule changes, travel disruptions, and evolving business needs

What Success Looks Like

• Executive operations run smoothly across meetings, travel, and stakeholder engagement
• Communication and scheduling are handled with professionalism, accuracy, and discretion
• Priorities are managed seamlessly in a dynamic, fast-moving environment
• Internal and external stakeholders receive responsive, polished support

Salary Range: $100,000 - 120,000 annually, based on experience

Location: New York, NY – Hybrid (generally 3 out of 5 days in-office, though flexibility to align with the President’s in-office needs is required)

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Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.