What are the responsibilities and job description for the Administrative Assistant (Export Compliance) position at Gables Engineering, Inc.?
HEICO Component Repair Group is currently seeking a detail-oriented and organized Administrative Assistant to support our Trade Compliance Program. The ideal candidate will assist with recordkeeping, documentation and compliance related porcesses to ensure the company meets all applicable U.S. and international export regulations.
Key Responsibilities include:
- Maintaining and organizing files and documents related to import / export activities, end-use / end-use certificates and export licenses.
- Assisting to prepare and submit export documentation in compliance with EAR, ITAR, and other U.S. Trade regulations.
- Supporting the company with record retention, audit preparation and internal tracking of export shipments.
- Help review customer and vendor documentation for compliance with export requirements.
- Maintaining records of export-controlled parts and technology, ensuring proper classification and control measures.
- Screening parties and destinations for export compliance.
- Performing general administrative duties such as data entry, filing, scanning, correspondence, and answering phone calls.
- Supporting special projects and compliance training initiatives.
2 years of experience in administrative support or compliance-related activities
Familiarity with U.S. export regulations (EAR / ITAR) preferred.
Strong attention to detail, organization and time management skills
Proficient in MS Office (Word, Excel, Outlook)
Ability to handle confidential information with discretion
Ability to sit / stand for extended periods while performing administrative tasks
Frequent use of computer / keyboard / standard office equipment