Document Control Clerk

Document Control Clerk – Workplace Services, Engineering Department

Onsite at the Learning Center in Corning, NY

Summary

The Document Control Clerk (DCC) role within the Workplace Services team in the Engineering Department is critical for managing, organizing, and supporting project-related documentation, drawings, and files. This role ensures efficient document control processes, contributing to seamless workflows throughout all phases of engineering projects, including development, execution, and handover. The Drawing Clerk serves as a key resource for maintaining accurate and accessible project materials, supporting both internal teams and external stakeholders.

Essential Functions / Major Responsibilities

• Act as the central point of contact for project documentation and drawing management within the Engineering Department.
• Maintain and organize a comprehensive digital library of project files and drawings, as well as hard copies in designated file storage areas when required.
• Coordinate with external vendors, contractors, and stakeholders to facilitate document transfers, updates, and proper information flow.
• Distribute project documentation and drawings to relevant internal and external teams through electronic file sharing systems, email, or physical copies.
• Operate large-format multifunction printers (MFPs) to produce technical drawings, blueprints, and other oversized documents accurately and efficiently.
• Print, package, and mail hard copy drawings and related documents as requested by team members.
• Receive, file, and manage project drawings/CAD files within the Information Management System, ensuring accuracy and compliance.
• 5S legacy storage locations and compile to a centralized location that is organized and easily accessed by division personnel.
• Support and improve the existing document control system, managing daily processes effectively.
• Maintain detailed records of drawing inventories, including updates, revisions, and archiving for future reference.
• Proactively identify and address documentation-related issues with a focus on efficiency and accuracy.

Role Qualifications & Skills

Education:

• Associate degree in drafting, CAD, or a related technical field from a technical school or community college.

Experience:

• Minimum of three years of experience in document control, drawing management, or related areas within an engineering, construction, or manufacturing environment.
• Experience managing technical documentation, CAD files, and drawings throughout project lifecycles.
• Proven ability to coordinate documentation processes across internal teams and external stakeholders.

Core Skills:

• Initiative and ability to take ownership of tasks with minimal supervision.
• Collaborative and effective interpersonal skills for working in both co-located and remote environments.
• Strong written and verbal communication abilities.
• Proven time management skills with the ability to prioritize and handle multiple tasks in a fast-paced setting.
• Exceptional attention to detail with a focus on accuracy in handling documentation and drawings.
• Technical proficiency in Microsoft Office tools (Excel, Word, Outlook, PowerPoint, Teams) and ability to quickly learn new document management systems.
• Strong organizational skills for establishing and maintaining consistent filing systems.
• Problem-solving ability to manage competing priorities and respond effectively under pressure.
• Demonstrated alignment with company values and ability to contribute to a positive work environment.

Physical Requirements & Work Environment

• Regular tasks require standing, sitting, walking, talking, listening, and fine motor skills for keyboard and writing tasks.
• Visual abilities include close vision, distance vision, depth perception, and focus adjustment.
• Occasional physical tasks such as lifting, binding, and packaging rolls of drawings weighing up to 15 pounds.
• Primarily office-based environment with occasional physical handling of documentation.

Position Overview

The Drawing Clerk plays a pivotal role in ensuring the Engineering Department’s operational efficiency by maintaining organized, accurate, and accessible documentation and drawings. This position supports the successful execution of engineering projects and contributes to the overall success of the Workplace Services team.

Job Types: Full-time, Contract

Pay: $27.00 - $30.49 per hour

Expected hours: 40 per week

Benefits:

• Health insurance
• Vision insurance

Work Location: In person

Salary : $27 - $30