Document Control Specialist

Job Title:
Document Control Clerk

Location:
Corning, NY

Duration:
12 months, possible extension

Job Description:

• The Document Control Clerk (DCC) role within the Workplace Services team in the Engineering Department is critical for managing, organizing, and supporting project-related documentation, drawings, and files.
• This role ensures efficient document control processes, contributing to seamless workflows throughout all phases of engineering projects, including development, execution, and handover.
• The Drawing Clerk serves as a key resource for maintaining accurate and accessible project materials, supporting both internal teams and external stakeholders.

Essential Functions / Major Responsibilities:

• Act as the central point of contact for project documentation and drawing management within the Engineering Department.
• Maintain and organize a comprehensive digital library of project files and drawings, as well as hard copies in designated file storage areas when required.
• Coordinate with external vendors, contractors, and stakeholders to facilitate document transfers, updates, and proper information flow.
• Distribute project documentation and drawings to relevant internal and external teams through electronic file sharing systems, email, or physical copies.
• Operate large-format multifunction printers (MFPs): Demonstrated experience in operating large-format MFPs to produce technical drawings, blueprints, and other oversized documents accurately and efficiently.
• Print, package, and mail hard copy drawings and related documents as requested by team members.
• Receive, file, and manage project drawings/CAD files within the Information Management System, ensuring accuracy and compliance.
• 5S legacy storage locations and compile to a centralized location that is organized and easily accessed by our division personnel.
• Support and improve the existing document control system, managing daily processes effectively.
• Maintain detailed records of drawing inventories, including updates, revisions, and archiving for future reference.
• Proactively identify and address documentation-related issues with a focus on efficiency and accuracy.

Role Qualifications & Skills:

Education:

• Associate degree in drafting, CAD, or a related technical field from a technical school or community college.
• Experience:
• 3 Years of Relevant Experience: Minimum of three years of experience in document control, drawing management, or related areas within an engineering, construction, or manufacturing environment.
• Experience managing technical documentation, CAD files, and drawings throughout project lifecycles.
• Proven ability to coordinate documentation processes across internal teams and external stakeholders.
• Initiative:
• Self-starter with the ability to take ownership of tasks, follow instructions, and complete assignments with minimal supervision.

Interpersonal Skills:

• Collaborative team player capable of working effectively in both co-located and remote environments.
• Communication:
• Strong written and verbal communication skills for engaging with internal teams, external vendors, and stakeholders.

Time Management:

• Proven ability to prioritize and manage multiple tasks in a fast-paced environment while meeting deadlines.

Attention to Detail:

• Exceptional focus on accuracy and thoroughness in handling documentation and drawings.

Technical Proficiency:

• Skilled in Microsoft Office tools (Excel, Word, Outlook, PowerPoint, Teams) and able to quickly learn new document management systems.

Organizational Skills:

Strong ability to establish and maintain consistent filing systems for engineering documentation.

Problem Solving:

• Proficient in handling competing priorities, anticipating challenges, and responding effectively under pressure.
• Cultural Alignment:
• Demonstrates alignment with company values and objectives, fostering a positive work environment.
• Physical Requirements and Work Environment
• Regular tasks require standing, sitting, walking, talking, and listening, as well as fine motor skills for keyboard and writing tasks.
• Visual abilities include close vision, distance vision, depth perception, and focus adjustment.
• Occasional physical tasks such as lifting, binding, and packaging rolls of drawings weighing up to 15 pounds.
• Primarily office-based work environment with occasional physical handling of documentation.
• The Drawing Clerk plays a pivotal role in ensuring the Engineering Department's operational efficiency by maintaining organized, accurate, and accessible documentation and drawings.
• This position supports the successful execution of engineering projects and contributes to the overall success of the Workplace Services team.