What are the responsibilities and job description for the Guidance Secretary- Full Year position at Freetown-Lakeville Regional School District?
The students, staff and administration of Apponequet Regional High School are excited to build upon our team of amazing educators as we seek a dynamic forward thinking, student centered, staff focused building leader. ARHS promotes a graduate who achieves through writing, reading, and collaborating effectively while using higher-order thinking to problem solve. Graduates pair academic skills with resiliency and self advocacy as they prepare for their future as honorable members of their community through positive behavior, accountability and respect. We are dedicated to building and nurturing an inclusive and equitable environment for all students, staff, and stakeholders.Position Objective: The High School Guidance Secretary will provide administrative support to the guidance department, ensuring efficient and organized operations.
This includes managing student records, scheduling appointments, assisting with communication between staff, students, and parents, and maintaining a welcoming and supportive environment for all stakeholders. The ideal candidate will be detail-oriented, compassionate, and skilled in multitasking, with a strong commitment to student success and confidentiality.Responsibilities: Extensive use of Student Information System (SIS), AspenServes as the registrar for Apponequet Regional High SchoolHandles the enrollment process for all new students and withdrawal process for all transferring studentsMaintains all student recordsServes as a receptionist for the Guidance DepartmentResponsible for importing student grades, quarterly, and processing report cards.Verifies grade verification sheets, failures and incompletesRuns quarterly honor roll, ineligibility list, GPA & RankUpdate quarterly student data in SchooLinksCompletes transcript requests, education verifications, social security forms, permit documents for studentsPrepares transcripts for graduates as well as currently enrolled students.Records summer school grades to transcriptsPrepares files for entering grade 9 studentsAssists in the collection of fees for AP Exams, PSAT, SATAssists the Scholarship Advisor and National Honor Society AdvisorMaintains accurate SIMS data for reportingPrepares updated Program of Studies annuallyPrepares updated course selections sheets annuallyRuns MCAS and other reportsAssists in school opening procedures, 8th grade showcase, college fair, career day, Parent/Teacher nightMaintain accurate records/statistics for graduation and other senior end-of-the-year activitiesComplete other tasks as assigned by the PrincipalOther Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Employees are expected to fulfill other duties as assigned.
REQUIRED QUALIFICATIONS: Minimum High School DiplomaSecretarial/Office Administration experienceStrong Microsoft Office Skills and Google Suite applicationsWorking knowledge of spreadsheets is necessaryAttention to details and ability to manage multiple tasksKnowledge of Aspen is preferredGood written and verbal communication skillsRequires ability to maintain confidentialityAbility to work without constant supervisionAbility to work under the stresses of interruption and varying schedulesAbility to work well with staff, students, and parents/guardiansExperience in a school district is desirableSocial/Civic Expectations: Freetown-Lakeville students and staff will: practice responsible citizenship; respect self and others; accept responsibility; and work cooperatively.Preferred Qualifications: 1. Experience as a secretary in a school setting2. Knowledge of SIS system, preferably AspenSalary & Terms of Employment: In accordance with the Freetown-Lakeville Regional School District Educators Association contract. Employment is contingent upon job performance, program needs, and funding.
This is a school year position. Contact: Mrs. Kahlan Dessertkdessert@freelake.org508.947-2660 ext. 1150Learn more about us https://www.freelake.org/
This includes managing student records, scheduling appointments, assisting with communication between staff, students, and parents, and maintaining a welcoming and supportive environment for all stakeholders. The ideal candidate will be detail-oriented, compassionate, and skilled in multitasking, with a strong commitment to student success and confidentiality.Responsibilities: Extensive use of Student Information System (SIS), AspenServes as the registrar for Apponequet Regional High SchoolHandles the enrollment process for all new students and withdrawal process for all transferring studentsMaintains all student recordsServes as a receptionist for the Guidance DepartmentResponsible for importing student grades, quarterly, and processing report cards.Verifies grade verification sheets, failures and incompletesRuns quarterly honor roll, ineligibility list, GPA & RankUpdate quarterly student data in SchooLinksCompletes transcript requests, education verifications, social security forms, permit documents for studentsPrepares transcripts for graduates as well as currently enrolled students.Records summer school grades to transcriptsPrepares files for entering grade 9 studentsAssists in the collection of fees for AP Exams, PSAT, SATAssists the Scholarship Advisor and National Honor Society AdvisorMaintains accurate SIMS data for reportingPrepares updated Program of Studies annuallyPrepares updated course selections sheets annuallyRuns MCAS and other reportsAssists in school opening procedures, 8th grade showcase, college fair, career day, Parent/Teacher nightMaintain accurate records/statistics for graduation and other senior end-of-the-year activitiesComplete other tasks as assigned by the PrincipalOther Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Employees are expected to fulfill other duties as assigned.
REQUIRED QUALIFICATIONS: Minimum High School DiplomaSecretarial/Office Administration experienceStrong Microsoft Office Skills and Google Suite applicationsWorking knowledge of spreadsheets is necessaryAttention to details and ability to manage multiple tasksKnowledge of Aspen is preferredGood written and verbal communication skillsRequires ability to maintain confidentialityAbility to work without constant supervisionAbility to work under the stresses of interruption and varying schedulesAbility to work well with staff, students, and parents/guardiansExperience in a school district is desirableSocial/Civic Expectations: Freetown-Lakeville students and staff will: practice responsible citizenship; respect self and others; accept responsibility; and work cooperatively.Preferred Qualifications: 1. Experience as a secretary in a school setting2. Knowledge of SIS system, preferably AspenSalary & Terms of Employment: In accordance with the Freetown-Lakeville Regional School District Educators Association contract. Employment is contingent upon job performance, program needs, and funding.
This is a school year position. Contact: Mrs. Kahlan Dessertkdessert@freelake.org508.947-2660 ext. 1150Learn more about us https://www.freelake.org/
