Administrative Assistant

Title: Administrative Assistant

Location: New York, NY 10038

Work Arrangement: 100% Onsite

Pay Rate: $35–$40 per hour

Type: Temporary (with potential for extension or hire)

Industry: Insurance

About the Client:

Our client is a global insurance organization offering comprehensive solutions to clients with operations across multiple regions. Their platform is designed to address international challenges while delivering seamless service and coverage.

Position Overview:

We are seeking a highly adaptable and proactive Administrative Assistant to support multiple Senior Vice Presidents (SVPs). This role requires someone who can operate effectively across different work styles, manage upward, and take initiative to keep operations running smoothly. The ideal candidate is a quick learner, resourceful, and detail-oriented, with a strong ability to anticipate needs and solve problems independently.

Key Responsibilities:

• Provide administrative support to multiple SVPs, including calendar management, travel coordination, and meeting logistics.
• Plan and execute events (e.g., room blocks, catering, travel, dinner parties).
• Schedule meetings, take minutes, manage messages, and follow up on action items.
• Support conference planning and logistics during a travel-heavy season.
• Conduct thorough research and present findings clearly.
• Maintain organized systems and ensure high-quality, error-free work.
• Proactively seek solutions before escalating issues.
• Utilize internal resources, peers, and intuition to navigate workload.
• Document key information during training and reflect on feedback to improve performance.

Ideal Candidate Profile:

• Quick learner with strong problem-solving skills.
• Highly organized and detail-oriented with strong follow-through.
• Self-starter who can manage responsibilities independently.
• Able to connect the dots quickly and think beyond literal instructions.
• Demonstrates accountability and adjusts based on feedback without repeated guidance.
• Consistently reliable with time management—minimal requests for time off, late arrivals, or early departures.
• Strong communication skills and ability to manage upward effectively.
• Experience supporting senior-level executives preferred.
• Familiarity with UKG is preferred but not required.

Qualifications:

• Prior experience in administrative support, preferably in a corporate or multinational setting.
• Proficiency in Microsoft Office Suite and calendar management tools.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.