What are the responsibilities and job description for the Administrative Assistant position at YMCA of Greater Rochester?
Description
$19/hr. to $21/hr. and a Free Family YMCA Membership
The Administrative Assistant is responsible for providing support to the Association Office, specifically the Properties Department, and will perform a range of administrative and coordination tasks in supporting daily operations. The position is responsible for demonstrating YMCA leadership competencies to ensure the mission, purpose, image, and core values of the YMCA of Greater Rochester are conveyed.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
· Serve as the primary administrative support person to the Properties Department, including but not limited to:
o Manage the YMCA’s new Asset Management System (AkitaBox) to track assets and adhere to our policy for reinvestment of capital, program and operations.
o Coordinate with Properties Department leadership and support staff to ensure accuracy and consistency of data entry into the Asset Management System.
o Oversee billing and contracts, meter reading processes, and documentation of registrations of corporate vehicles.
o Oversee coordination of volunteers to support projects across multiple YMCA locations.
· Support special projects and initiatives that advance the priorities of the Properties Department and the organization’s strategic plan.
· Assist various departments with administrative and coordination tasks as needed.
· Provide support for administrative team members, including but not limited to, answering and managing multi-line telephone system, managing calendars, printing and copying, preparing presentations and composing correspondence.
· Attend all required meetings and trainings.
· Perform other duties as assigned.
Requirements
· Minimum age of 21 with a high school diploma (or equivalent)
· At least two years of administrative experience
· Experience with database management preferred
· Experience with asset management processes or systems a plus
· Highly detail-oriented and organized, with the ability to manage multiple priorities
· Ability to be flexible and adaptable to meet employee and organizational needs
· Ability to work effectively in a busy environment
PHYSICAL REQUIREMENTS:
· Must be able to sit or stand for duration of shift
· Must be able to bend and stoop occasionally
· Must be able to move within building including floor to floor
· Must be able to lift up to 15 pounds occasionally
Salary : $19 - $21