Lead Accounts Payable

About Us

The Francis Howell School District (FHSD) is committed to fostering a collaborative and efficient work environment. We are seeking a detail-oriented Accounts Payable Lead Clerk to oversee the daily operations of the Accounts Payable Department. This role ensures timely and accurate financial processing, supports compliance with District procedures, and provides guidance to staff to maintain smooth financial operations.

Purpose Statement

The job of Accounts Payable Lead Clerk is performed for the purpose of leading and supporting the District’s Accounts Payable Department. This includes reviewing and processing invoices, preparing payments, maintaining accurate financial records, managing vendor files, preparing year-end 1099 forms, and assisting staff in accordance with established accounting practices and District procedures.

Key Responsibilities

Invoice & Payment Processing

• Review, process, and approve invoices to ensure accurate and timely payment of authorized purchase orders and reimbursement requests.
• Verify and match invoices to purchase orders to confirm receipt of goods/services and accuracy of quantities and pricing.
• Enter invoices and payment requests into the accounts payable system and prepare payment batches for review.
• Print and distribute accounts payable checks and process utility bills via credit card or ACH.
  

Department Leadership

• Direct and support the daily work of the AP/Accounting Clerk to ensure timely and accurate completion of assigned tasks.
• Provide guidance on accounts payable procedures and workflow.
  

Record Maintenance

• Maintain vendor files, payment documentation, and purchasing records in compliance with District procedures.
• Manage P-card request forms and close open purchase orders at the request of building administrative assistants.
  

Year-End & Audit Support

• Prepare and review year-end 1099 files for submission to vendors and state/federal agencies.
• Provide required accounts payable documentation during internal and external audits.
  

Staff & Vendor Support

• Respond to inquiries from staff and vendors to resolve payment questions, documentation needs, and open issues.
  

Additional Duties

• Perform other related duties as assigned to support efficient department operations.

Minimum Qualifications

Education

Experience

Skills

• Proficient in accounting software and standard office equipment
• Strong Excel and Word skills
• Ability to maintain accurate financial records
• Basic accounting and math operations
• Must meet District testing requirements (11,000 keystrokes/hour; strong math, spelling, and proofreading)
  

Knowledge

• Accounts payable processes
• Basic accounting principles
• Basic math including fractions, percentages, and ratios
• Document processing and audit support
  

Abilities

• Organize and schedule work effectively
• Lead and support the work of the AP/Accounting Clerk
• Communicate clearly and professionally
• Work with diverse individuals and detailed financial data
• Solve problems using established procedures
• Meet deadlines and maintain accuracy

Benefits

FHSD offers a comprehensive, employer-paid benefits package, including:

• Medical and dental plan options

• Vision coverage

• Employee Assistance Program (EAP)

• District-paid basic life insurance ($75,000)

• District-paid short-term disability

• Paid holidays and vacation

Optional family coverage, long-term disability, and additional life insurance