What are the responsibilities and job description for the Human Resources Coordinator position at Forge Search?
We are partnering with a growing infrastructure organization seeking a Human Resources Coordinator to support day-to-day HR operations. This role is responsible for administrative execution, payroll coordination, and compliance, helping ensure a consistent and seamless employee experience across both corporate and field teams.
This individual will play a key role in supporting a diverse workforce, partnering with team members across multiple functions to ensure HR processes are accurate, timely, and compliant.
ESSENTIAL DUTIES & FUNCTIONS:
HR Administration
- Maintain accurate employee records within HRIS and personnel files
- Coordinate onboarding and offboarding for both field and office employees
- Manage new hire documentation, background checks, and onboarding logistics
- Assist with benefits administration, enrollments, and employee questions
- Support HR reporting, documentation, and general administrative functions
Payroll Coordination
- Process or support payroll for a multi-state workforce
- Ensure accurate timekeeping, job coding, and approvals (including project-based work)
- Partner with operations and finance to validate payroll data and resolve discrepancies
- Assist with payroll audits, reconciliations, and reporting
Compliance & Documentation
- Ensure compliance with federal, state, and local employment laws in a multi-state environment
- Maintain I-9s, W-4s, and other employment documentation
- Support safety and compliance tracking (e.g., certifications, licenses, training records)
- Assist with internal audits and documentation for regulatory or client requirements
Employee Support
- Serve as a first point of contact for employee HR-related questions
- Provide responsive, professional support to both field and corporate employees
- Assist with employee communications and engagement initiatives
Process & Operations Support
- Help improve HR processes to support a growing and geographically dispersed workforce
- Partner with leadership to ensure consistency across projects and locations
- Support special projects related to workforce growth, systems implementation, or compliance
QUALIFICATIONS:
- 4-year degree in HR, accounting, or related business field
- 2 years of experience in HR, payroll, or administrative support
- Experience supporting payroll, ideally for a high-volume or multi-location workforce
- Strong attention to detail and organizational skills
- Familiarity with HRIS and payroll systems (ADP, Paychex, etc.)
- Working knowledge of employment laws and HR compliance
- Proficiency in Microsoft Office, especially Excel
- Experience in field-based or project-driven environments
- Exposure to multi-state payroll and compliance requirements
- Experience supporting a growing or fast-paced organization
Key Traits for Success
- Highly detail-oriented and process-driven
- Strong sense of ownership and follow-through
- Ability to operate with urgency and flexibility in a dynamic environment
- Comfortable supporting both office and field employees
- Service-oriented, approachable, and team-focused