What are the responsibilities and job description for the Executive Assistant position at Forge Search?
We are partnering with a global manufacturing organization seeking an experienced Executive Assistant to serve as a trusted partner to the Managing Director of its North American business. This is a highly visible role for a polished, proactive professional who thrives in a fast-paced environment and enjoys working closely with senior leadership.
Beyond traditional executive support, this individual will help keep priorities moving across the organization—managing a complex calendar and inbox, coordinating leadership reporting and follow-up, preparing executive-level presentations and briefing materials, and anticipating needs before they arise.
Essential Duties & Functions
- Serve as a trusted partner to the Managing Director, proactively managing priorities, schedules, communication, and follow-up.
- Manage a complex, high-volume calendar across multiple departments and time zones.
- Monitor and organize executive email communications, identify priorities, and draft responses as appropriate.
- Prepare executive summaries, briefing materials, talking points, meeting agendas, and other leadership communications.
- Act as a liaison between the Managing Director and internal and external stakeholders, representing the executive office with professionalism and discretion.
- Coordinate reporting and information across departments, ensuring deadlines, action items, and leadership priorities stay on track.
- Create, edit, and format polished, modern presentations and visual materials for executive and board-level audiences.
- Coordinate executive meetings, leadership events, and offsites.
- Manage domestic and international travel arrangements, including detailed itineraries and logistics.
- Anticipate needs, identify potential issues, and take initiative to keep executive priorities moving forward.
Qualifications
- 5 years of experience supporting senior executives in an Executive Assistant, Senior Administrative Assistant, or similar capacity.
- Demonstrated ability to build trust and operate with a high degree of discretion and confidentiality.
- Strong executive presence with polished written, verbal, and interpersonal communication skills.
- Highly organized and able to prioritize competing demands in a fast-moving environment.
- Proactive, resourceful, and comfortable working independently with limited direction.
- Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
- Strong presentation skills with the ability to create clean, professional, executive-level materials; Canva experience is a plus.
- Experience working within an international organization or alongside European teams is a plus.
- German language skills are a plus but not required.
Why Join
- Partner directly with the Managing Director in a highly visible, high-trust role.
- Gain exposure to executive decision-making and board-level interactions within a global organization.
- Have the opportunity to improve executive workflows, reporting, communication, and processes rather than simply maintain them.
- Join an established international manufacturer with more than 100 years of history and a growing North American presence.
- Comprehensive health, dental, and vision benefits.
- Company-paid life insurance, short- and long-term disability insurance, and parental leave.
- 401(k) with company match.
- 20 days of PTO plus 11 company holidays, including a floating holiday.
- Tuition reimbursement, training, and career development opportunities.