What are the responsibilities and job description for the Legal Administrative Manager position at FlexProfessionals?
Boutique law firm in historic Concord seeks a Legal Administrative Manager. Office works exclusively within the nonprofit sector, offering a wide range legal services to clients from small, local organizations to those operating nationally and abroad. Great opportunity to join a collaborative team, with a great office culture, and flexible schedule options.
Hours/Schedule: Approximately 30 hours/week, flexible scheduling, but requires a standard schedule, i.e. M-F 9am - 3pm, or M-Th, 9am - 5pm.
Benefits: Company does not offer benefits for part-time positions.
Location Requirements: Hybrid with 3 days in Concord Office, TTh required and one additional day
Job Description: The ideal Assistant Manager will have law office experience and will be willing to multi-task while supporting the legal team in a highly professional law office, performing a variety of administrative and clerical tasks.
Responsibilities:
Support to the law firm’s attorneys including:
- Managing attorney calendars and arranging/coordinating Zoom meetings
- Copying, filing, scanning, proofreading, and mailing documents
- Maintaining client electronic and paper files
Support to the office manager in daily office needs and general administrative activities, including:
- Responding to firm phone calls, emails, and other communications
- Handling, organizing, scanning incoming and outgoing mail
- Processing accounts receivable
- Ordering office supplies
- Drafting fee agreements and client correspondence
- Maintaining office and client files and databases
- Coordinating staff meetings/gatherings
- Some assistance with the firm’s website, social media, newsletter, and billing may be needed
Qualifications:
- Technology savvy with full proficiency in Microsoft Word, Microsoft Outlook 365, Microsoft Teams, One Drive, Excel, Adobe Acrobat Pro, Zoom
- Bachelor’s degree or equivalent
- Ability to maintain strict confidentiality in firm and client matters
- Strong organizational skills and ability to multi-task, prioritize, and meet deadlines
- Excellent written and verbal communication skills
- Prior experience in a law firm and/or experience with legal billing/bookkeeping, or Cosmolex, a plus
Pay: $35.00 - $40.00 per hour
Work Location: Hybrid remote in Concord, MA 01742
Salary : $35 - $40