What are the responsibilities and job description for the Benefits and Compensation Administrator position at Flambeau, Inc.?
Brief Description
General Summary:
The Benefits and Compensation Administrator is responsible for performing HR-related duties on a professional level and works closely with senior HR management in supporting all company locations. This position carries out responsibilities in the following functional areas: benefits administration and planning, compliance, payroll, compensation benchmarking, employee relations, onboarding, reporting, employee record maintenance, policy implementation, employment law compliance, and assistance with recruitment as needed.
This is 100% onsite position in Baraboo, WI.
Essential Duties
Requirements
Education and Experience Requirements:
This is an office position, requiring use of typical office equipment such as a computer and/or laptop, copy machine, and faxing. May be required to lift up to 40 pounds occasionally. Most work is completed in a corporate office environment.
Supervision Over The Following Roles
Flambeau offers a competitive wage plus medical, dental, vision, STD, LTD, 401(k) with company match, life, free access to our onsite clinic, and more!
All offers of employment by Flambeau are contingent on completion of a drug test within 2 business days of your offer acceptance and a background check with results in compliance with company policy.
Flambeau, Inc. is an EOE AA M/F/Vet/Disability Employer and Drug Free Workplace.
Upon hire, Flambeau uses E-Verify to verify employment eligibility for roles based in the United States.
General Summary:
The Benefits and Compensation Administrator is responsible for performing HR-related duties on a professional level and works closely with senior HR management in supporting all company locations. This position carries out responsibilities in the following functional areas: benefits administration and planning, compliance, payroll, compensation benchmarking, employee relations, onboarding, reporting, employee record maintenance, policy implementation, employment law compliance, and assistance with recruitment as needed.
This is 100% onsite position in Baraboo, WI.
Essential Duties
- Administer health and wellness plans, including enrollments and terminations. Process required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions. Serve as the COBRA administrator for the company.
- Respond to questions and assist associates in finding resolutions related to benefit and pay issues.
- Assist with yearly benefit planning, vendor selections, and cost analysis, making recommendations for cost reductions while maintaining a meaningful benefit package. Work closely with insurance broker, analyzing healthcare data to identify potential cost savings, as well as actions to improve health and wellness outcomes.
- Manage annual corporate-wide benefits open enrollment. Configure benefit plans, deduction codes, and electronic open enrollment in the HRIS. Arrange for distribution of plan summary materials and required notices, communicate changes to associates and arrange for onsite representation by providers. Conduct company benefit presentations. Process changes within deadlines.
- Develop and implement annual healthcare education plan. Assist with the development and administration of wellness programs.
- Address errors with carrier file feeds and update as required due to plan changes.
- Work closely with 401k plan administrator, handling day-to-day tasks related to the management of the company retirement plan, participating in the 401k committee, and being the primary point of contact for the plan auditor(s) providing requested data.
- Conduct new-employee orientations for the Baraboo location to ensure associates gain an understanding of benefits plans and enrollment provisions. Counsel associates (and potential associates/applicants) on plan provisions so that individuals can make informed benefits decisions.
- Process monthly billings from insurance providers. Review billings for accuracy, codes and advances for payment. Resolve discrepancies with carriers, payroll and the company. Complete reports for management as requested.
- Coordinate and conduct ACA, CAA, EEO-1, VETS 412, and ERISA reporting requirements.
- Strive to ensure associate understanding of benefits programs by regularly generating communications and marketing campaigns, and counseling associates/dependents as situations arise. Resolve associate complaints related to health and welfare plans.
- Act as a liaison with various insurance carriers and foster effective relationships with client representatives.
- Act as a resource for payroll/HR contacts to ensure their understanding and compliance with benefits and HR policies and regulations. Keep management advised of potential problem areas and recommend/implement solutions, as appropriate.
- Process Short Term Disability and FMLA requests.
- Submit and manage worker’s compensation claims for corporate and Baraboo location associates.
- Maintain personnel records and Human Resource Information System records and compile reports from the database. Assist associates and other HR representatives in resolving issues within the HRIS.
- Enter payroll changes and deductions such as direct deposit information, W-4 changes, benefit deductions, 401K deductions etc. Verify payroll approvals for corporate salary and hourly associates. Assist with Baraboo location payroll inputs.
- Perform the company payroll processing as a back up to the Payroll Specialist position.
- Assist with administration of office compensation review process. Compile and submit survey data for market comparisons.
- Develop and distribute internal communications.
- Coordinate employee relations programs (milestone anniversaries, retirements, company events, etc.), creating marketing materials as needed.
- Support company sustainability programs and initiatives, including, but not limited to policy review and maintenance, information gathering, and survey submissions.
- Support other corporate HR functions. Support manufacturing HR team as needed.
- Maintain compliance with federal, state and local employment and benefits laws and regulations.
- Assist with recruitment activities as needed, posting positions on corporate job board, screening applicants, and interviewing and evaluating candidates for select positions at headquarters.
- Participate in administrative staff meetings and attend other meetings and seminars.
- Other duties as assigned.
Requirements
Education and Experience Requirements:
- A bachelor's degree and two to four years of HR experience, or equivalent combination of education, training and experience preferred.
- Intermediate skills in Microsoft Excel and Word, and basic PowerPoint.
- Experience with HR functions, particularly benefit administration, preferred.
- Working knowledge of HR Information Systems – UKG Ready (Kronos) a plus.
- Understanding of FMLA laws preferred.
- Knowledge of employment regulations with the DOL, EEOC and OFCCP.
- Excellent communication skills for interacting with associates at all levels of the company.
- Self-motivator with the ability to work independently with minimal supervision.
This is an office position, requiring use of typical office equipment such as a computer and/or laptop, copy machine, and faxing. May be required to lift up to 40 pounds occasionally. Most work is completed in a corporate office environment.
Supervision Over The Following Roles
- This position has no direct supervisory responsibilities, but does serve as a coach and mentor for other positions in the department.
- Approximately 40 hours per week with additional hours required based on business needs.
- Occasional travel to various locations in the United States.
Flambeau offers a competitive wage plus medical, dental, vision, STD, LTD, 401(k) with company match, life, free access to our onsite clinic, and more!
All offers of employment by Flambeau are contingent on completion of a drug test within 2 business days of your offer acceptance and a background check with results in compliance with company policy.
Flambeau, Inc. is an EOE AA M/F/Vet/Disability Employer and Drug Free Workplace.
Upon hire, Flambeau uses E-Verify to verify employment eligibility for roles based in the United States.