Payroll & Benefits Administrator

The QTI Group is proud to partner with a Madison-area bank to hire a Payroll & Benefits Administrator who will serve as the primary resource for payroll processing, benefits administration, HRIS, and employee inquiries and who will work closely with leaders, vendors, and the internal finance team. The ideal candidate combines strong analytical skills, attention to detail, confidentiality, customer service, and a commitment to helping attract, retain, and reward top talent.

Compensation: $70,000-$80,000 generous benefits including paid time off, insurance, 401(k) with employer match, paid volunteer time, and more!

Location: Madison area; hybrid, after probationary period

Schedule: Full-time, Monday-Friday

Responsibilities

Payroll administration:

• Accurately process payroll and maintain related data and records (e.g. salary adjustments, deductions, paid leave, etc.).
• Ensure compliance with various regulatory and tax requirements.
• Generate payroll reports to support budgeting processes.
• Maintain policies, procedures, and documentation and engage in process improvement.

Compensation administration:

• Maintain salary grades, job codes, and compensation data within the HRIS and Salary.com.
• Prepare compensation analyses and reports for leadership and management.
• Conduct compensation audits and support annual compensation adjustments.

Benefits administration:

• Administer the full range of benefits programs, including leading open enrollment, responding to employee questions, processing benefits changes, and maintaining records.
• Coordinate with benefits carriers, brokers, and third-party administrators.

Leave administration:

• Administer FMLA, ADA accommodations, parental leave, military leave, and other leave programs, ensuring proper documentation and compliance.
• Coordinate with associates, managers, payroll, and third-party administrators regarding leave requests.

Compliance and reporting:

• Assist with compliance related to ERISA, COBRA, ACA, HIPAA, FMLA, and other applicable regulations, support preparation of required reports, and assist with audits and regulatory examinations.
• Maintain personnel records and documentation in accordance with legal requirements, and ensure confidentiality and security of benefits information.

HR Operations Support:

• Generate workforce, compensation, and benefits reports.
• Develop and update payroll and benefits communications and guides, and assist with onboarding and offboarding activities.
• Support HR projects and process improvements.

Qualifications

• Strong written and verbal communication and ability to communicate in alignment with the bank’s brand and identity.
• Ability to independently and proactively engage in problem solving.
• Comfort working inside several information systems with a disposition toward solving operational problems and improving efficiency.
• Strong time management skills.
• Associates degree or equivalent work experience
• Required: 5 years’ experience administering payroll and benefits.
• Desired: experience with Paylocity.
• Desired: experience working in a financial institution.
• Desired: experience conducting training sessions.