Inventory Accountant

Job Description: Inventory Accounting & Bookkeeping Specialist

Position Overview

We are seeking a detail-oriented Inventory Accounting & Bookkeeping Specialist with strong QuickBooks expertise to manage day-to-day inventory accounting, accounts payable processes, and general bookkeeping functions. The ideal candidate has hands-on experience maintaining accurate inventory records, reconciling accounts, and supporting financial operations in a fast-paced environment.

Key Responsibilities

Inventory Accounting

• Maintain accurate and up-to-date inventory records in QuickBooks.
• Reconcile inventory quantities, costs, and variances across purchase orders, receipts, and sales.
• Perform monthly and quarterly inventory audits and cycle counts.
• Monitor inventory adjustments, shrinkage, and costing accuracy.
• Collaborate with operations, purchasing, and warehousing to resolve discrepancies.

Accounts Payable (AP)

• Process vendor invoices, verify pricing, match invoices to purchase orders and receipts.
• Manage AP aging schedule and ensure timely payments.
• Communicate with vendors to resolve billing issues or discrepancies.
• Set up and maintain vendor profiles and payment terms in QuickBooks.

Bookkeeping & General Accounting

• Record daily financial transactions and ensure accurate ledger maintenance.
• Perform bank and credit card reconciliations.
• Assist with month-end closing activities and financial reporting.
• Maintain organized financial records and support audits as needed.
• Support the finance team with ad-hoc accounting tasks.