What are the responsibilities and job description for the Administrative Assistant position at Find Great People | FGP?
Our client in Clemson is looking to bring on an Administrative Assistant to provide support to staff and leadership, managing calendars, coordinating meetings, and maintaining accurate data and reporting. This role supports travel, expense reporting, event planning and donor engagement activities. The position requires strong organizational skills, attention to detail, and a high level of professionalism when working with internal teams and external partners.
This position begins temporary and then can lead to a full-time permanent position. Hours are M-F, 8-4:30pm on-site in Clemson, SC.
Responsibilities:
- Deliver high-level administrative assistance across a range of initiatives for senior leadership
- Oversee and manage multiple calendars, ensuring alignment across team members
- Organize meetings, prepare materials, and coordinate logistics with both internal stakeholders and external parties
- Maintain accurate data records and ensure timely updates within the system
- Produce reports using various software platforms and data systems
- Arrange and coordinate business travel for assigned team
- Prepare and submit reimbursement documentation (receipts, invoices) through Concur
- Partner with staff to monitor budgets and track expenditures
- Process incoming payments in compliance with procedures
- Assist in planning and executing events, including invitation management, tracking, preparing briefing documents, and onsite support
- Coordinate schedules and itineraries
- Support a variety of events
- Draft and coordinate communications, including mailings and follow-ups
- Provide logistical support for board meetings and related functions
- Maintain a high level of professionalism and customer service in all interactions
Qualifications:
- Presents polished and professional
- Strong attention to detail
- Strong written communication skills
- Minimum of 2 years of experience in administrative support or office operations or Bachelor’s degree
Compensation:
- $20-27/hour depending on experience
Salary : $20 - $27