What are the responsibilities and job description for the Accounts Payable Specialist position at Ferretti Search?
Position: AP Specialist
Company: Confidential
Employment Type: Direct Hire
Work Schedule: 100% onsite initially
Core Responsibilities
This role will support the full procure-to-pay process with a strong focus on accounts payable invoice processing, purchase orders, 3-way matching, prepaid expenses, and vendor management system activity.
Key responsibilities include:
• Processing approximately 2,000 AP invoices per month / 500 invoices per week.
• Performing 3-way matching against open purchase orders.
• Reviewing and validating invoices through an invoice processing/validation tool, rather than manually keying every invoice.
• Working with purchase orders, including researching missing or additional POs.
• Supporting prepaid expense processing, including applying prepaid expenses back and forth as needed.
• Handling manufacturing-related AP activity, including GRI/IR, prepayments on fixed assets, and reversing down payments.
• Working “upstream” in the process to identify issues before they create downstream AP problems.
• Communicating with internal teams and vendors to resolve PO, invoice, and payment discrepancies.
Required Experience
• Strong technical accounts payable experience.
• SAP experience required.
• SAP ECC or SAP S/4HANA experience is acceptable.
• Procure-to-pay experience required.
• Purchase order and 3-way match experience required.
• Experience working with VMS systems preferred.
• Manufacturing background strongly preferred.
• Experience with prepaid expenses, fixed asset prepayments, reversing down payments, or GRI/IR is highly relevant.
Systems
• SAP ECC or SAP S/4HANA required.
• VMS system experience preferred.
• Invoice validation/automation tool experience helpful.
Team Structure
The accounting team has 9 total team members, including 2 temporary employees. There is currently no senior-level support dedicated to this area, so the person hired needs to be able to operate independently and problem-solve without heavy oversight.
Candidate Profile
The ideal candidate will have strong AP technical skills, high invoice-volume experience, and the ability to work with urgency and accuracy. They need to be intuitive, comfortable researching issues upstream, and able to identify when something does not look right.
Education
A degree is not required. Relevant hands-on experience is valued more heavily.
Urgency
The need is ASAP, but the priority is finding the right fit.