Administrative Assistant - Central Registrar (Part Time)

POSTING of VACANCY

Administrative Assistant - Central Registrar (Part Time)

School Administration Building

18.75 hours/week 12-months/year

Qualifications:

• High School diploma with postgraduate secretarial study, data and information study, or equivalent experience; Associates Degree or higher preferred
• Successful experience in a customer service position
• Clerical experience in a school setting preferred
• Ability to serve the public, faculty, families, and students in professional, efficient, and respectful manner
• Technical skills include proficiency with student information systems (PowerSchool experience preferred), Google Applications, Microsoft Office Suite and the ability to learn other software programs as required
• Proficient in file management, word processing, spreadsheets, presentation applications, database applications and e-mail
• Ability to stay up-to-date with and be able to navigate current office technologies
• Time management, organization and attention to detail to ensure accurate and timely entry of data
• Ability to read and interpret school records and documents, such as rules, policies, instructions, correspondence and procedures, and adheres to such
• Ability to write routine reports and correspondence
• Accurately performs basic math skills
• Ability to use tact and discretion in carrying out duties of a highly confidential nature
• Ability to accurately receive and transmit messages
• Ability to handle multiple activities effectively with minimal supervision
• Meet deadlines and work under time constraints
• Organizational skills to support projects requiring the use of office equipment including copiers, scanners, postage meters, and others
• Excellent written and oral communication skills
• Fluency in a second language preferred, Portuguese or Spanish desired
• Such alternatives to the above qualifications as the Superintendent of Schools may deem appropriate and acceptable

Responsibilities:

• Establishes and maintains cooperative, courteous, and effective working relationships with those contacted during the performance of required duties, including district personnel, students, parents/guardians, and the community
• Enrolls new students and obtains, verifies, and passes along a variety of student records such as grades, transcripts, immunization records, cumulative folders, and general student data in a respectful and confidential manner
• Enter and/or update student and family information into the student database to include enrollment, withdrawals, and demographic data
• Maintain accurate student and historical records
• Work collaboratively with building administrators, guidance and office staff to ensure that all data entered is timely, accurate and accessible
• Work with Student Services to identify incoming students who have an Individualized Education Plan (IEP) and for students who qualify under McKinney-Vento status
• Assist families with any questions, concerns, or changes to their child’s information
• Provide information regarding services through various community partners to respond to families individual needs
• Answer all incoming calls from parents related to student registration
• Assist students and parents/guardians with completion of registration materials
• Provide brief orientation to new students and families
• Work occasional evening registration events
• Run various reports such as enrollment, withdrawals, and attendance
• Support user access with district databases
• Support schools with report card management

Salary: In accordance with the Non-Union Personnel Guidelines & Benefits

Application: Please apply until filled to:

Falmouth Public Schools: www.falmouth.k12.ma.us

#Admin AA26-2 Lori Duerr, Ed.D. Superintendent of Schools

INTERNAL POSTING DATE: 11/21/2025

EXTERNAL POSTING DATE: 11/21/2025

EOE: The School Committee affirms a policy which guarantees equal employment opportunity in the recruitment, application, selection, compensation, retention, transfer, promotion, benefits, work assignment and career progression process without discrimination for reasons of individual's race, color, religious creed, national origin, sex, gender identity, age, ancestry, citizenship, military status, sexual orientation, disability or genetic information.

• race includes traits historically associated with race, including, but not limited to, hair texture, hair type, hair length, and protective hairstyles."

Complete GBA - Affirmative Action Policy can be found here: Falmouth Public Schools Policy Manual