What are the responsibilities and job description for the Administrative Coordinator position at External Opportunities?
Mutual of America Financial Group
Job Title: Administrative Coordinator
Location: New York City
Who Are We:
At Mutual of America Financial Group, we help people build the assets they need to achieve greater financial security. Our Company is built upon a solid foundation of integrity, excellence, and social responsibility. We were founded in 1945 to provide small and mid-sized nonprofit organizations with pension and retirement-related services, along with leading customer support. Today, we provide these services also to for-profit companies, as well as to governmental entities, Tribal enterprises, institutional investors, and individuals. We work diligently to understand the needs of our customers so we can help them achieve their financial savings goals.
We are committed to bringing talented and motivated people together to help our customers achieve a financially secure future.
Role Summary:
The Administrative Coordinator will report to the Senior Executive Assistant for the CEO. The Administrative Coordinator plays a pivotal role in ensuring the smooth and efficient operation of an organization’s administrative functions. This position is responsible for managing daily office activities, coordinating schedules and meetings, maintaining records, and supporting departmental operations. The role requires strong organizational skills, attention to detail, and the ability to communicate effectively across teams and with external stakeholders.
Primary Responsibilities:
- Issue visitor passes for employees and coordinate guest access.
- Greet and escort visitors upon arrival, ensuring they reach their designated floors.
- Respond or route voicemail message and client inquires
- Submit purchase orders via Coupa System
- Submit reimbursements of travel expenses for executive leadership team
- Assist with logistics and hospitality for Board Meeting guests.
- Provide administrative coverage during staff vacations
- Sort and deliver physical mail
- Support department heads with special projects and administrative tasks as required.
Required Qualifications:
- Proven experience in administrative or office coordination roles.
- Highly reliable attendance. In office five days a week, Monday through Friday.
- Above average proficiency in Microsoft Office (Word, Excel, Outlook)
- Hands-on experience with standard office equipment is necessary.
- Strong organizational, time-management, and multitasking abilities are important for managing a varied workload.
- Must have excellent written and verbal communication skills to interact clearly with a range of people
- The ability to be proactive, resourceful, and resolve issues efficiently.
Preferred Qualifications:
- College degree
- Experience with Coupa
What we offer you:
- Competitive base salary
- Annual Bonus
- Comprehensive Benefits Package (medical, dental, and vision) that starts day one of employment
- 401K Match: Receive up to 6% of your pay (salary and incentive compensation) with 100% employer match on employee contributions.
- Parental Leave: 8 weeks fully paid
- Paid time off: 20 days plus two floating personal holidays
The salary range below describes the minimum to maximum base salary range for this role. The role is also eligible for an annual bonus; whereby total compensation may exceed this range depending on individual and / or company performance.
Base Salary Range: $43,100 - $64,700
Visit www.mutualofamerica.com/careers for additional details about life at Mutual of America. You can also follow us on Twitter: @mutualofamerica | Facebook: @mutualofamerica
Mutual of America Financial Group provides equal employment opportunity to all qualified employees and applicants for employment regardless of race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, or any other classification prohibited by applicable law.
Salary : $43,100 - $64,700