Real Estate Legal Secretary

Overview

ExecuSource is seeking an experienced Legal Secretary to support a Commercial Real Estate practice group. This role works closely with assigned attorneys and paralegals to provide administrative and transactional support related to real estate acquisitions, sales, loans, and leasing matters. The ideal candidate is detail-oriented, organized, and experienced in commercial real estate law within a fast-paced law firm environment.

Responsibilities

• Provide administrative and legal support to attorneys and paralegals in the Commercial Real Estate group
• Draft, revise, and proofread correspondence and legal documents related to acquisitions, loans, sales, leases, and organizational documents
• Prepare engagement letters and coordinate execution
• Open new client and matter files, submit conflict checks, and maintain electronic and physical files
• File UCCs with the Secretary of State and maintain critical date tracking
• Save, print, and organize title commitments and exception documents for review
• Prepare and finalize closing binders
• Enter attorney and paralegal time into the accounting system
• Manage incoming and outgoing mail, ensuring accuracy and completeness
• Maintain organized filing systems and support client communications as needed
  
  

Qualifications

• 3–5 years of Commercial Real Estate legal secretary experience
• High school diploma or equivalent
• Proficiency in Microsoft Word and Excel
• Strong experience with Foxit Phantom PDF (redlining, document editing, conversions, inserts, deletions, whiteouts)
• Experience with time entry systems; ExactEstate experience preferred
• Familiarity with legal and real estate terminology
• Strong organizational skills with the ability to prioritize and meet deadlines
• Professional communication skills and ability to work both independently and in a team environment
• Ability to work overtime when needed
  
  

Apply now and one of our recruiters will reach out to you!