Recruiting Specialist

Position Summary:

The Recruiting Specialist is responsible for providing administrative and operational support to the Organization throughout the recruitment lifecycle. This position ensures exceptional candidate experience by coordinating interviews, maintaining applicant tracking systems, preparing offer documentation, and supporting onboarding activities. The Recruiting Specialist plays a critical role in helping Everbrite LLC attract, hire, and onboard top talent while maintaining accuracy, confidentiality, and compliance.

Essential Duties and Responsibilities:

• Provide administrative support to the Talent Development Supervisor.
• Create and post job advertisements on company career pages, job boards, and social media platforms.
• Monitor applicant flow.
• Review applications for completeness and route qualified candidates to hiring managers.
• Coordinate and conduct phone, virtual, and in-person interviews with candidates and hiring managers.
• Maintain accurate candidate records.
• Generate offer letters and employment documentation.
• Track completion of pre-employment requirements and communicate hiring status to candidates and hiring managers.
• Coordinate onboarding activities for new employees, including orientation scheduling and new hire paperwork.
• Ensure all hiring documentation complies with federal, state, and company employment requirements.
• Respond promptly to candidate inquiries while providing positive candidate experiences.
• Maintain recruiting reports and metrics including applicant flow, time-to-fill, and hiring activity.
• Assist with recruiting events, career fairs, hiring events, and community outreach initiatives.
• Maintain confidentiality of applicant and employee information.
• Support special recruiting and HR projects as requested.

Qualifications

• Associate’s degree in Human Resources, Business Administration, or related field preferred.
• High school diploma or equivalent required.
• 2 years of administrative experience; recruiting or human resources experience preferred.
• Experience working with Applicant Tracking Systems (ATS) and Microsoft Office Suite.
• Experience in industrial/manufacturing recruiting is a plus.

Knowledge, Skills & Abilities

• Excellent organizational and time management skills.
• Strong attention to detail with a high degree of accuracy.
• Outstanding written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional customer service skills when interacting with applicants and hiring managers.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Strong problem-solving and critical-thinking skills.
• Proficiency in Microsoft Outlook, Word, and Excel.
• Ability to learn new HR and recruiting software systems quickly.
• Self-motivated with the ability to work independently and as part of a team.

Preferred Qualifications

• Experience supporting high-volume recruiting.
• Experience with onboarding and pre-employment compliance.
• Knowledge of employment laws and hiring best practices.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Tuition reimbursement
• Vision insurance

Ability to Commute:

• Greenfield, WI 53228 (Required)

Work Location: In person

Benefits:

Salary : $47,032 - $66,731