What are the responsibilities and job description for the Accounts Payable Specialist position at Envases US Aluminum Division?
Brief Description
POSITION SUMMARY:
Our Waco, TX facility manufactures aluminum beverage cans commonly used for soft drinks, beers, energy drinks, teas and non-carbonated beverages. Using state of the art can-making technology, this high speed environment provides rewarding manufacturing opportunities.
The Accounts Payable Specialist role is responsible for performing crucial job duties that ensure vendors get paid for services and products rendered. This role will review and process invoices, audit credit card bills, answer vendor’s inquiries, and reconcile vendor statements. The Accounts Payable Specialist is also responsible for ensuring the prompt and accurate processing of disbursements to vendors. This position would report to the Assistant Controller.
Essential Job Functions
INVOICE PROCESSING & 3-WAY MATCHING
EDUCATION & EXPERIENCE:
Required
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Management maintains the right to assign or reassign duties and responsibilities to this job at any time.
Environmental & Physical Factors
The physical demands and work environment described below represent the activities and surroundings of the position(s). Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Works primarily indoors in a well-lighted air-conditioned office. Daily contact with the public, departmental personnel and vendors. Frequent sitting, standing, walking and occasional bending. May lift, carry, pull / push, and reach for supplies and on occasion lifting (up to 15 lbs.) while performing various aspects of the job. Position requires the capability of managing stress effectively; work is fast paced and can be demanding. Work requires organizing; prioritizing; accuracy and attention to detail. Flexibility in order to assist with/coordinate a variety of projects and activities and to adapt standard methods and procedures to differing conditions; works in a high volume, fast paced environment. Employees often work independently..
Hours / Special Conditions
Monday-Friday 8am-5pm; present to fulfill job duties & meet operational demands/support; schedule may vary depending on plant operational needs thus flexibility is required which could include long days, occasional evening & weekends; regular and predictable attendance is an essential function of this position; position may require travel to meetings, conferences, workshops or other facilities
Envases Commerce, LLC is an Equal Opportunity Employer.
POSITION SUMMARY:
Our Waco, TX facility manufactures aluminum beverage cans commonly used for soft drinks, beers, energy drinks, teas and non-carbonated beverages. Using state of the art can-making technology, this high speed environment provides rewarding manufacturing opportunities.
The Accounts Payable Specialist role is responsible for performing crucial job duties that ensure vendors get paid for services and products rendered. This role will review and process invoices, audit credit card bills, answer vendor’s inquiries, and reconcile vendor statements. The Accounts Payable Specialist is also responsible for ensuring the prompt and accurate processing of disbursements to vendors. This position would report to the Assistant Controller.
Essential Job Functions
INVOICE PROCESSING & 3-WAY MATCHING
- Three-Way Match Verification: Receive, review, and process a high volume of raw material, MRO (Maintenance, Repair, and Operations), and service invoices. Execute precise three-way matching (Purchase Order, Receiving Log/Packing Slip, and Invoice) within SAP.
- Discrepancy Resolution: Partner closely with the Storeroom Coordinator, Procurement, and Engineering teams to investigate and resolve any price, quantity, or receipt variances on invoices before routing for payment approval.
- Coding Accuacy: Accurately assign General Ledger (G/L) codes, cost centers, and tax lines to non-PO invoices according to established corporate accounting guidelines.
- Statement Audits: Perform routine monthly reconciliations of key vendor statements against accounts payable records to identify missing invoices or credit memos.
- Communication Link: Serve as the primary point of contact for external suppliers regarding payment statuses, remittance details, and billing inquiries.
- Vendor Master Data: Assist in maintaining accurate vendor onboarding profiles, including tax documents (W-9s) and banking info for ACH setups.
- Treasury Collaboration: Work alongside the Treasury Supervisor to compile and prioritize vendor invoices for weekly payment proposals.
- Internal Auditing & SOX Compliance: Ensure all processed invoices have the appropriate workflow approvals according to the plant's corporate delegation of authority. Maintain clear, structured audit trails.
- Month-End Support: Assist the Assistant Controller during the month-end close process by identifying unvouchered receipts, preparing expense accruals, and analyzing the AP aging report
EDUCATION & EXPERIENCE:
Required
- Education: High School Diploma or GED equivalent.
- Experience: 2-4 years of years of full-cycle accounts payable experience, ideally in an industrial, manufacturing, or distribution environment.
- Software Mastery: Strong proficiency with SAP (specifically FI/MM modules for invoice processing) and Microsoft Excel (vlookups, sorting, filtering).
- Data Accuracy: Exceptional alphanumeric data entry speed with a proven track record of near-zero error rates.
- Associate degree or higher in Accounting, Finance, or Business Administration.
- Understanding of manufacturing inventory flows (Raw Materials, WIP, Finished Goods) and MRO storeroom mechanics.
- Bilingual proficiency in English and Spanish is a strong asset.
- Excellent communication and negotiation skills for relaying data (verbally and in-writing) between other employees and vendors/suppliers
- Strong organizational skills and proven ability to maintain accurate, detailed records that will be audited periodically
- Ability to work on multiple projects at once with tight deadlines
- High-level of comfort in working with numbers and spreadsheets; ability to create statistical reports
- Knowledge of Federal and State Taxation laws
- Ability to be adaptable, flexible and advance existing skill sets to be able to serve future office needs in additional capacities
- Ability to be pragmatic in decision making; requires high integrity
- Maintains a high level of confidentiality at all times
- Preference will be given to qualified local candidates
- General knowledge of basic hardware and software and uses of a variety of different computer operating systems such as Microsoft Office Word, Excel, Outlook, Google Workspace, and web-site software
- Has the ability to learn new software systems and data management systems quickly
- Proficient keyboarding and typing skills
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Management maintains the right to assign or reassign duties and responsibilities to this job at any time.
Environmental & Physical Factors
The physical demands and work environment described below represent the activities and surroundings of the position(s). Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Works primarily indoors in a well-lighted air-conditioned office. Daily contact with the public, departmental personnel and vendors. Frequent sitting, standing, walking and occasional bending. May lift, carry, pull / push, and reach for supplies and on occasion lifting (up to 15 lbs.) while performing various aspects of the job. Position requires the capability of managing stress effectively; work is fast paced and can be demanding. Work requires organizing; prioritizing; accuracy and attention to detail. Flexibility in order to assist with/coordinate a variety of projects and activities and to adapt standard methods and procedures to differing conditions; works in a high volume, fast paced environment. Employees often work independently..
Hours / Special Conditions
Monday-Friday 8am-5pm; present to fulfill job duties & meet operational demands/support; schedule may vary depending on plant operational needs thus flexibility is required which could include long days, occasional evening & weekends; regular and predictable attendance is an essential function of this position; position may require travel to meetings, conferences, workshops or other facilities
Envases Commerce, LLC is an Equal Opportunity Employer.