Invoice/Accounts Receivable Specialist

Encore Talent Solutions has partnered with a client in the Erlanger, KY area to identify an Invoicing/Accounts Receivable Associate on a full-time/direct hire opening. This role will require a full onsite presence at their headquarters in the Erlanger, KY area

• Role will be direct hire, but paid hourly (rate range is 20-22/hr)
• Work schedule is M-F 8:30a-4:30p, for a weekly total of 37.5 hours

Job Description

Responsible for executing accurate and timely customer invoicing and

providing accounts receivable support to prevent backlog and improve

efficiency across billing and AR functions. This role focuses on high-volume

execution and administrative support, allowing senior staff to focus

on customer communication, deductions, and judgment-based work.

Primary Responsibilities (Billing):

• Review, prepare, and create customer invoices based on purchase

orders submitted by customers (EDI and non-EDI)

• Ensure correct pricing, quantities, terms, and required documentation

for all purchase order submissions and invoices

• Submit invoices via required delivery methods

• Review and respond to daily reports supplied by distribution partners

(UNFI, RJW, etc.)

• Review and approve overages, shortages, and damages as reported

by customers, communicating about returns, approving deductions,

and creating overage invoices

• Execution of orders to ship workflow

• Personal product allowance workflow management

Secondary Responsibilities (AR Support):

• Cash application and deposit creation in ERP software

• Retrieval of supporting documentation for disputes

• Retrieval of backup documentation for deductions and chargebacks

• Assist with weekly and monthly AR cleanup, including unapplied or

misapplied cash and account resolution

• Chargeback validation and accuracy in trade spend software

Qualifications:

• High School Diploma required; Bachelor’s in

Accounting or related field preferred

• 1 to 3 years of related experience in billing,

invoicing, accounts receivable, or accounting support

• Basic understanding of Accounting Principles

• Proficiency in Microsoft Excel, Word, Outlook

• Experience using an ERP system preferred (NetSuite,

SAP, or similar)

• Meet company background verification requirements