What are the responsibilities and job description for the Company Secretary position at EnableSA (Pty) Ltd?
Our client is seeking a highly organized and detail-oriented Company Secretary to join their professional services team in Port Elizabeth. This role is ideal for a candidate with strong administrative and company secretarial experience who thrives in a deadline-driven environment and has a sound understanding of corporate governance and statutory compliance. You will play a key role in managing company secretarial functions, maintaining statutory records, coordinating CIPC submissions, and ensuring that clients remain compliant with legislative requirements. This opportunity offers exposure to a diverse portfolio of entities and the chance to work within a professional, quality-focused environment.
- Provide comprehensive administrative and company secretarial support to management and clients.
- Maintain accurate company records, statutory registers, databases, and corporate documentation.
- Manage company amendments with the CIPC, including director changes, auditor appointments, registered office updates, financial year-end changes, and other statutory submissions.
- Process share transfers, share allotments, and maintain accurate shareholding records.
- Administer amendments relating to Close Corporations and other registered entities.
- Prepare, submit, and maintain Beneficial Ownership documentation and registers in accordance with legislative requirements.
- Update Trust Beneficial Ownership information and submit required documentation to the Master of the High Court.
- Handle company deregistrations, reinstatements, and other regulatory applications with the relevant authorities.
- Prepare, format, and distribute business correspondence, reports, presentations, and legal documentation.
- Maintain electronic and physical filing systems while ensuring the confidentiality and security of all company information.
- Monitor statutory deadlines and ensure timely submission of company secretarial documentation.
- Support the firm's compliance framework, quality management systems, and professional standards.
- Provide general administrative assistance and contribute to the efficient operation of the business.
Requirements
- Grade 12.
- Proven experience in a Company Secretarial, Corporate Governance, Legal Administration, or Compliance environment.
- Sound knowledge of CIPC processes, statutory compliance requirements, and corporate governance principles.
- Experience working with CIPC eServices and related company secretarial systems.
- Understanding of Beneficial Ownership legislation and compliance requirements.