What are the responsibilities and job description for the Secretary/Receptionist position at IV Rejuvenation Clinic?
Job Summary
We are seeking a professional and organized Secretary/Receptionist to join our team. The ideal candidate will serve as the first point of contact for clients and visitors, manage administrative tasks efficiently, and support office operations. This role requires excellent communication skills, proficiency with office software, and the ability to handle multiple responsibilities in a fast-paced environment. Bilingual abilities are a plus to effectively serve diverse clientele.
Duties
- Greet visitors and clients warmly at the front desk, providing exceptional customer service
- Manage phone systems, screen calls, and direct inquiries appropriately
- Schedule appointments, manage calendars, and coordinate meetings using Microsoft Office and Google Workspace tools
- Maintain office organization and supplies
- Perform data entry, filing, and maintain organized records for easy retrieval
- Handle correspondence via email and phone, ensuring professional communication standards including phone etiquette
- Assist with bookkeeping tasks using QuickBooks or similar software as needed
- Support office management tasks such as proofreading documents, managing supplies, and maintaining office cleanliness
- Provide administrative support to staff including personal assistance and support with project coordination
- Maintain confidentiality of sensitive information and ensure compliance with office policies
Requirements
- Proven experience in office management, clerical work, or administrative roles
- Strong computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills
- Experience with multi-line phone systems and front desk operations
- Ability to handle customer service interactions professionally and courteously
- Bilingual skills are preferred to assist a diverse client base effectively
- Excellent organizational skills with attention to detail and time management abilities
- Typing speed of at least 60 words per minute with accuracy
- Previous experience in medical or dental receptionist roles is a plus but not required
- Strong phone etiquette and communication skills necessary for effective customer support
- Ability to work independently with minimal supervision while managing multiple priorities efficiently
Job Type: Part-time
Pay: $18.00 - $21.00 per hour
Work Location: In person
Salary : $18 - $21