Associate Producer - Events

Empire is a one of the world’s leading global, full-service, live media, experiential, and event production agencies. Based in New York City and Tokyo, we have over 30 years of experience producing a broad range of creative projects worldwide. We serve clients including corporations and brands, not-for-profits, governments and private individuals. We are proud to fuse the arts & sciences of creative event production to serve clients, create change and produce moments that matter. 

Empire’s team is growing, and we are seeking an organized, resourceful and energetic NYC based Associate Producer candidate to work in the creation and management of events. The successful candidate will be able to complete large volumes of varied tasks, work diligently and with appropriate urgency, communicate efficiently and effectively with our clients and Empire teams, vendors and partners, creatively solve challenges that arise within the day-to-day work of event production and lead on the end-to-end development and production of world class events. 

This role requires to work in the office located in Soho three days a week (Tuesday-Thursday), with the ability to work remotely on Monday and Friday contingent on projects' schedule, generally from 9:00AM-6:00 PM ET. 

Responsibilities

• Support Producers in coordinating, planning, managing, and producing events.
• Conduct research for event elements including venues, talent, entertainment, guest services, innovative event and décor concepts, new technologies, branding initiatives, permitting requirements, etc. for a broad range of projects.
• Support Producers in building venue, talent, and creative proposals for new and current clients
• Lead and produce project elements or segments, scope based on project needs – including reporting directly to clients on planning and progress (sometimes independently, sometimes under the guidance of the Producer)
• Work with Producers and team members to draft proposals, budgets, production schedules, run of shows, and other deliverables documents.
• Take and circulate notes for all project calls as well as track all emails and update master project documents accordingly (often supported by a project coordinator)
• Track all project deliverables and maintain up to date and accurate project documentation at all times including decks, spreadsheets, budgets, staffing lists, etc.
• Assist Producers in the coordinating and scheduling of all project meetings and calls
• Contract project-based vendors and freelancers, coordinate payments and invoicing
• Work onsite through load-in, event, and load-out, overseeing various components of events and / or vendors efficiently, and with professionalism
• Oversee project staffing plan, for onsite staff, conducting walkthroughs, training, etc.
• Work with Producers to draft case studies & social media pots on completed projects to live on company website
• Update company databases with all new resources and information

Required Skills & Qualifications

• Minimum 3 years of experience in the event, meeting and/or entertainment industry
• Only NYC-area based applicants will be considered
• Extensive knowledge of the event creative and production process, with standard event documents such as production schedules, run of shows, budgets, venue capacities and layouts, stage programs, entertainment, and overall logistics
• Excellent organizational skills and the ability to follow up and complete tasks in compressed timelines and responsible manner
• Proficiency in working with client, vendor, talent and other contracts
• Positive can-do attitude with strong initiative, follow through, and attention to detail
• Creative problem-solver with an ability to work in a rapidly changing environment, both independently and with a team
• Excellent written, verbal, and interpersonal communication skills
• Proficient in Microsoft Office (Word, Excel, and PowerPoint) as well as Google Drive (Documents, Slides, and Sheets)
• Eagerness and ability to work onsite, managing small teams and event components with composure and professionalism, and sometimes for long hours.
• Understanding of how to customize experiences for various types of clients 

Bonus Skills:

• Familiarity with and / or interest in current music, theatrical, experts in various fields for speaker engagements, actors, and comedy talent
• Familiarity with NYC-based venues, production vendors and talent 
• Familiarity with event technology and production 
• Foreign language skills 

Preferred Skills & Qualifications

• Bachelor’s degree (or equivalent) in hospitality, business or related discipline

Empire is an Equal Opportunity Employer. Full-time employee package includes healthcare stipend, 401K, a year end bonus and commissions consistent with company policies, medical and maternity leave, and paid vacation.

Salary base: $80,000-$90,000 (based on the candidate's experience and qualifications).

Contact: hr@empireentertainment.com