Executive Administrative Assistant

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide administrative support to the CEO with the highest level of integrity and professionalism
• Maintain and update multiple calendars, prioritize time sensitive and urgent meetings
• Perform travel arrangements and reservation as needed
• Exercise independent judgment in the resolution of administrative problems
• Prioritize and manage multiple projects simultaneously with lots of ambiguity and little to no supervision, while quality is not sacrificed 
• Facilitate and foster relationships among C-Suite employees, Directors, and outside constituents
• Coordinate department meetings: compose agendas, memos, take meeting minutes, and transcribe notes
• Manage and handle confidential information in a timely fashion while maintaining discretion
• Establish and maintain relationships with outside entities and vendors such as Insurance providers 
• Develop relationships with various departments in coordination of special events, programs, and administrative procedure 
• Receive and track relevant paperwork and electronic documents, including new agreements
• Review and prioritize response to calls and emails, when appropriate   
• Other duties may be assigned as needed
• Candidate will assist the CEO managing all professional and personal contacts and activities. 

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Excellent verbal and written communication skills, including ability to effectively communicate with internal staff and external clients
• Proficient in Microsoft Office Programs (MS Office – Word, Excel, and Outlook) 
• Must be comfortable with technology
• Must be able to:
• Work under pressure and meet multiple deadlines, while maintaining a professional demeanor 
• Work independently and to conduct assignments to completion within parameters of instructions 
• Understand and follow organizational and departmental policies and procedures
• Function with ambiguity and autonomously 
• Recognize and maintain confidential information
• Have a high attention to detail
• Be resourceful
• Be analytical and data driven
• Have accountability for work products and deliverables
• Demonstrate a high level of tact and integrity
• Travel 70/30 when requested 

REQUIRED AND PREFERRED EDUCATION, EXPERIENCE, AND CREDENTIALS: 

• Associates degree with 5-8 years of related experience, or bachelor’s degree with 5 years of related experience working with C-level executives
• Project Management experience, 3-5 years preferred
• Experience with scheduling tools including artificial intelligence (A.I.) systems. 
• Experience with Social Media (Twitter (X), Instagram, Facebook, LinkedIN) 
• Experience with employer systems, similar to Paylocity, ADP, Sage
• The ideal candidate must have experience, superb organizational skills, thrive in a collaborative environment and multi-task
• Strong judgment
• Personable, articulate and professional in presentation.
• High energy, self-motivated and able to prioritize tasks-organized and meticulous
• Superior time management skills
• Superior verbal and written communication skills

Benefits:

• Dental insurance
• Health insurance
• Paid time off

To learn more about our company, please visit www.empass.com and you can also visit our non-discrimination policy at https://empass.com/Nondiscrimination-Statement/