Maintenance Planner

Maintenance Planner

The Maintenance Planner is responsible for developing, planning, scheduling, and optimizing preventive, predictive, and corrective maintenance activities to ensure the safe, reliable, and cost-effective operation of plant equipment and assets. This position serves as a key liaison between Operations, Maintenance, Engineering, and Procurement to minimize downtime, improve equipment reliability, and maximize asset performance.

Key Responsibilities

Work Order Planning

• Review incoming maintenance work requests and define job scope.

• Develop detailed job plans, including labor requirements, tools, materials, permits, and safety precautions.

• Coordinate with maintenance supervisors and operations personnel to ensure work is properly planned prior to execution.

Maintenance Scheduling

• Develop and maintain weekly maintenance schedules in coordination with Operations and Maintenance leadership.

• Prioritize work activities based on safety, reliability, production requirements, and resource availability.

• Coordinate planned maintenance outages and shutdown activities.

Materials & Procurement

• Identify required spare parts and materials needed for maintenance activities.

• Create material requisitions and coordinate with Procurement to ensure parts availability.

• Maintain inventory awareness and support critical spare parts management.

Safety & Regulatory Compliance

• Ensure all planned work complies with OSHA, Process Safety Management (PSM), environmental regulations, and company safety standards.

• Verify appropriate permits, Lockout/Tagout (LOTO) requirements, confined space procedures, and other safety controls are incorporated into job plans.

Shutdown & Turnaround Planning

• Develop detailed maintenance outage and turnaround plans, including scope, manpower, timelines, contractor coordination, and resource requirements.

• Support execution and post-outage reviews to improve future performance.

CMMS Administration & Documentation

• Maintain accurate equipment records, preventive maintenance plans, Bills of Material (BOMs), and maintenance histories within SAP or other CMMS platforms.

• Track and report maintenance performance metrics and key performance indicators (KPIs).

Continuous Improvement

• Analyze maintenance and reliability data to identify opportunities for improvement.

• Support reliability initiatives, root cause investigations, and optimization of preventive and predictive maintenance programs.

• Recommend process improvements that enhance equipment reliability and maintenance efficiency.

Additional Responsibilities

• Provide support to the Maintenance Department and perform other duties as assigned by management.

Required Skills & Qualifications

Technical Knowledge

• Strong understanding of industrial maintenance practices and equipment, including pumps, compressors, heat exchangers, reactors, instrumentation, and rotating equipment.

CMMS Experience

• Experience utilizing SAP PM or similar Computerized Maintenance Management Systems (CMMS).

Reliability & Maintenance Concepts

• Familiarity with Reliability Centered Maintenance (RCM), Failure Modes and Effects Analysis (FMEA), Root Cause Analysis (RCA), and reliability engineering principles.

Safety Knowledge

• Working knowledge of OSHA regulations, Process Safety Management (PSM), Management of Change (MOC), Lockout/Tagout (LOTO), confined space entry, and chemical manufacturing safety practices.

Planning & Organization

• Demonstrated ability to develop detailed maintenance plans, estimate labor requirements, coordinate multiple priorities, and manage resources effectively.

Communication & Collaboration

• Strong interpersonal and communication skills with the ability to collaborate effectively across Operations, Maintenance, Engineering, Procurement, contractors, and vendors.

Education & Experience

• Associate's or Bachelor's degree in Mechanical Engineering, Electrical Engineering, Industrial Engineering, or a related technical field preferred.

• Equivalent combination of education, technical training, and relevant experience will be considered.

• Minimum of 7–10 years of maintenance, reliability, operations, or maintenance planning experience in a chemical, petrochemical, refining, or industrial manufacturing environment.